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Burlington Library Association

Regular Meeting Minutes 2014-15

Go to: Minutes 2005-07  Minutes 2008-09  Minutes 2010-11  Minutes 2012-13  Minutes 2014-15  Minutes 2016-
           Annual Meetings 

Meeting: December 9, 2015 

Call to order: 1:35pm by Anne Walluk. Also in attendance were Hasskarl, Miller, Small, Mazeau, Hierl, Berton, Butler, Labadia, Walker, Monahan, Winter and guest Kristen Williams. 

Kristen and Len have agreed to work together to see if there are ways to improve our webpage, such as a calendar that would include BLA meetings and any other activities we might be sponsoring. 

Walluk confirmed that Monahan, Butler, Mazeau and Miller would be joining others between 9 and 9:30 am Thursday to help with removal of used books being picked up by Big Hearted Books. 

Minutes of the November meeting were amended under Section D. Library Board Report. A line was added after the third sentence about the DONATE link to read – It was confirmed by webmaster Len Berton that the Burlington Library Association website does have a “DONATE” button at the top of the homepage by which people can get details and donate online. A motion was made by Miller and seconded by Hierl to approve as amended. Motion was passed.

Treasurer’s report: Mazeau reported that we are doing well financially, even the investments. He has $1160 from pie sale and $330 from Dec. 5 Holiday Sale to deposit tomorrow. Labadia and Walluk recently sent out the End-of-the-Year letter, so additional donations are expected. No draft budget for 2016 is in place because of unknowns regarding the library construction schedule next year. Walluk suggested that during the January and February meetings the members discuss the need for new categories and membership rates, along with designated categories on the donation envelope. The printing of the donation envelopes should be done in March. A motion was made by Small and seconded by Winter to approve the treasurer’s report. The motion was passed. 

Library Board and Director’s Report: Marie passed along information about State cuts in Library services due to cuts in the State budget. The Building Committee is close to hiring a Construction Manager. Marie submitted a capital request to upgrade the library website. 

Old Business: 30 bakers made 74 pies/quiches that sold out in 2.75 hours and raised $1160. Another successful pie sale thanks to Nancy Winter, Nancy Monahan and Georgia Riberdy. Holiday book sale made $330 and remaining books will be for sale on book carts for another week or so. Walluk is cleaning out Association file cabinets and putting papers in plastic bins. She and Pat Small have offered to keep things in their houses during construction. 

New Business: Pat Small has $359.26 remaining in a fund to help make a sign for the historic site - Center School on George Washington Turnpike. Everyone agreed that the vintage library sign that used to be located at the school should be used if possible. Pat will investigate further and report at next meeting. 

General Discussion Regarding Fund Raising in 2016. After discussing different ideas, ranging from book bags, calendars, garden tours, bake sales to a major capital campaign, it was unanimously agreed that we would appreciatively accept Ann Jurkewicz’s offer to chair a capitol campaign, but not until we have decided on a specific purpose for the funds raised and know the cost estimates for that project. It was also agreed that we would conduct our normal membership campaign in April with the expectation that a Capitol Campaign would follow in the second six months of the year. 

Walluk has asked that each member write something about the BLA for the annual newsletter that goes out in April with the membership campaign donor envelope. She will contact Jeanne Leblanc to see if she is willing to help design the newsletter. 

Meeting was adjourned at 3:35pm.

Submitted by Anne Walluk.

Minutes of the Regular Meeting of the Burlington Library Association (as amended 12/9/15)
November 3, 2015
A. The meeting was called to order at 1:34 PM by Anne Walluk. Present were members Len Berton, Bill Butler, 
Marie Spratlin Hasskarl, Sandy Hierl, Ed Krewalk, Mary Ann Labadia, Sanford Mazeau, Pat Miller, Nancy Monahan, 
Jonathan Schwartz, Pat Small, Anne Walluk, Nancy Winter, guests Ann Jurkiewicz, Alyssa Colasanto.
B. Correspondence:
B1. None.
C. Approval of Secretary's minutes of October 2015.
C1. Motion to accept corrected minutes by Pat Miller, second by Sandy Hierl, vote unanimous.
D. Treasurer's Report; Sandy Mazeau.
D1. Amazon book sales and Smile funds are listed together in the budget.
D2. Investments have done better over the last month.
D3. Deposits to date equal those of last year, after $500 from the last book sale.
D4. Discussion of future budget cooperation between BLA, Board of Library Directors, and Library Director.
D5. Motion by Pat Small, second by Pat Miller to accept the treasurer's report. Vote unanimous.
E. Library Director's Report.
E1. Marie is working on the budget for next year. It will be presented on 11/3/2015.
E2. It is now expected that ground will be broken for the renovation in March or April.
E3. Staff is packing up and preparing for the renovation. The basement must be emptied.
F. Library Board Report
F1. Alyssa and Mary Ann went to a workshop about bequests and endowments. Acknowledgement of gifts were 
demonstrated to be very important. Technology suggestions included a "Donate" link at the top of web pages. 
It was confirmed by webmaster Len Berton that the Burlington Library Association website does have a "DONATE" 
button at the top of the homepage by which people can get details and donate online. Communications with 
public should include acknowledgement of gifts. Sandy Hierl suggested a monthly posting in the library of donors 
from the previous month.
G. Old Business.
G1. Fall Pie Sale - Nancy Winter thanks Nancy Monahan and Georgia Riberdy for assistance. Sale is November 21.
The llama program will be held that day also. Ann Walluk has a supply of 'thank you' cards for people who attend 
the pie sale and llama program, with the offer of a free bag of books from the basement.
H. New Business.
G1. Ann Jurkiewicz from the building committee and FRWA presented funding suggestions since book sales will be 
suspended during renovations. Ann described the FRWA "Wine Tasting and Fabulous Fish" fundraiser. Wooden fish 
were sold, painted by the purchaser, and then sold at a silent auction. The event was held at a community center, 
with food donated by grocery stores. Tickets were sold, along with sponsored tables, and there was a sponsored 
program. A wine tasting did not raise that much money. A committee will be formed to discuss various ways to raise funds.
Meeting adjourned at 3:24 pm.
Jonathan Schwartz, Secretary

October 14, 2015

A. The meeting was called to order at 1:30 PM by Anne Walluk. Present were Len Berton, Marie Spratlin Hasskarl, Sandy Hierl, Ed Krewalk, Pat Miller, Jonathan Schwartz, Anne Walluk, Nancy Winter, guests Georgia Riberdy and Alyssa Colosanto.

B. Correspondence:

B1. Contract for llama program to be held the same day as the pie sale. Will cost $175 for the program.

B2. State filing for BLA

B3. Bill for director’s and officer’s insurance for $595

B4. Request for a wish list from Main Street Foundation.

B5. Program for Community Foundation of Northwest CT event in November.

B6. Friends of CT Library annual fall conference invitation.

B7. Sending card to ill volunteer.

C. Approval of Secretary’s minutes of September 2015.

C1. Motion to accept corrected minutes by Sandy Hierl, second by Len, vote unanimous. (Previous vote regarding signing of checks is null and void. Bylaws must be amended at Annual Meeting in 2016.)

D. Treasurer’s Report; Sandy Mazeau not in attendance.

D1. Spreadsheet from Sandy Mazeau showing library is still within budget for the year.

D2. Deposit from Amazon $93.40; September Bag Sale earned $575, deposited $525.

D3. Motion by Pat Miller, second by Nancy Winter to accept the treasurer’s report.

E. Library Director’s Report.

E1. Expansion committee is working on plans, hoping renovated building to be open by January 2017.

E2. Programs calendar for October and November.

F. Old Business.

F1. Fall Pie Sale/ children’s program, volunteer to work on publicity. Nancy Winter is requesting volunteers for Friday night and Saturday morning for setup.

F2. Bag Sale – October 31 (Anne and Nancy M. working).

G. New Business.

G1. Next meeting will be Tuesday November 3, 1:30 PM with Ann Jurkiewicz regarding campaign for building fund.

G2. Anne is investigating the purchase of book bags to sell to raise funds.

G3. Anne is looking at other options for fundraising as book sales will not be held during renovations. Marie suggested selling named bricks for a patio, etc.

G4. Anne suggested the formation of a fundraising committee.

H. Updates from Town Library Board – Craig Winter ( Library Board and Building Committee): discussion on construction schedule and what impact it will have on BLA. Craig showed the schematics to date for the renovated building showing a 3500 foot expansion (original plans were for an increase of 6500 feet but the BOF and BOS ordered a cut). The grant depends on having a minimum amount of book space. All expansion will be focused on the east side of the building. Logistics of moving books were discussed. Some older books could be donated to schools.

Meeting adjourned at 2:58 pm.


Jonathan Schwartz, Secretary

September 9, 2015

A. The meeting was called to order at 1:30 PM by Anne Walluk. Present were Len Berton, Bill Butler, Alyssa Colasanto, Marie Spratlin Hasskarl, Ed Krewalk, Mary Ann Labadia, Nancy Monahan, Jonathan Schwartz, Anne Walluk, Nancy Winter.

B. Correspondence:

B1. Insurance bill.

B2. Tavern Day.

B3. Received check from auction house for sale of old books.

C. Approval of Secretary’s minutes of April 2015.

C1. Motion to accept corrected minutes by Nancy M., second by Len B., vote unanimous.

D. Treasurer’s Report; Sandy Mazeau not in attendance.

D1. Going forward, only one member of the Board will be required to sign a check. Motion by Nancy Walker, second by Bill Butler. Vote unanimous.

D2. Spreadsheet from Sandy Mazeau. Anne Walluk pointed out that the budget is as it normally should be at this time of year.

E. Updates from Town Library Board – Alyssa Colasanto filling in for Sandy H. and Sandy M.

F. Library Director’s Report.

F1. Building committee report: State contract has been signed, architect contract pending. It is hoped that construction will begin in March or April.

F2. The library wants to update the website. Estimated cost will be $6000.

F3. Marie is maintaining a blog on the web site re: the expansion.

F4. The library will be handing out tattoos on Tavern Day.

F5. September and October schedule provided.

G. Old Business.

G1. Nancy Winter report on Fall Pie Sale/ children’s program. Dates are set and are on bookmarks to be handed out on Tavern Day.

G2. Bag Sale – Sept. 26 and Oct. 31.

G3. On line Amazon Credit account/online book sales – Len Berton opened a “personal” sales account with Amazon. Amazon has already sold a book and the profit (about $45) was placed in the Friends checking account.

G4. Cost of Storage – Pat Small checked prices at Country Storage should it be necessary to store Friends materials during renovations.

H. New Business.

H1. Goals for the next ten months – Should there be a capital campaign? Ann Jurkiewicz has offered to help out in creating one.

J. Meeting adjourned at 2:36 pm.

Jonathan Schwartz, Secretary

Minutes of the Special Meeting of the Burlington Library Association
May 6, 2015

A. The meeting was called to order at 2:00 PM by Anne Walluk. Present were Len Berton, Sandy Hierl, Sanford Mazeau, Pat Miller, Nancy Monahan, Jonathan Schwartz, Pat Small, Anne Walluk, Nancy Winter.

B. Correspondance
B1. Invitation to Friends of CT Libraries
B2. Jim Hunt re: insurance. Previous agent had received check but not paid for policy. BLA was refunded .

C. New Business
C1. We have received an offer from volunteer Lori Long to help sell used books through Amazon.com. Amazon requires
a credit card to register. Len spoke with Farmington Bank and they will provide a card for us with 0% interest and 1.5%
rebate. Card would not be used for expenses, only to register with Amazon. Suggested that a low credit limit be
established. Motion to have Len obtain a card from Farmington Bank with the lowest possible credit limit, to not be used
for anything other than registering with Amazon for the sale of used books online, at this time. The card will be locked in
the BLA safe. Motion by Pat Miller, second by Nancy Winter. Vote unanimous.
Motion for Len to open the account with Amazon by Len, second by Sandy Hierl. Vote unanimous.

Meeting adjourned at 2:49 pm.


Jonathan Schwartz, Secretary


Minutes of the Regular Meeting of the Burlington Library Association
April 8, 2015

A. The meeting was called to order at 1:30 PM by Anne Walluk. Present were Len Berton, Marie Spratlin Hasskarl, Sandy Hierl, Ed Krewalk, Pat Miller, Jonathan Schwartz, Pat Small, Anne Walluk, Nancy Monahan, Nancy Winter, guests Mary Ann Labadia, Alyssa Colasanto from Library Board.
B. Correspondence:
B1. Notification of funding cuts to state library system. There will be a rally on 4/15 at the state capital from noon to
1:00 pm.
B2. Main Street Community Foundation is having a function at the Aqua Turf concerning “Wonder of Women”
C. Approval of Secretary’s minutes of March 2015.
C1. Motion to accept corrected minutes by Pat Miller, second by Sandy Hierl, vote unanimous.
D. Treasurer’s Report; Sandy Mazeau not in attendance. Spreadsheet submitted with 2015 budget.
D1. 2015 budget will be presented at the annual meeting on May 15. Motion by Nancy Winter, second by Pat Small,
vote unanimous.
D2. The TSB CD that matured on March 26th was reinvested in a new 15-month 1.0% APR CD by Len Berton. The value on March 31 was $40,533.44.
E. Library Director’s Report.
E1. Summer reading programs are being developed. They will begin during the 3rd week in June.
E2. Will be starting process of expansion, starting with choosing of architect for final project.
F. Old Business.
F1. Fall Pie Sale will again be the Saturday before Thanksgiving – November 21. Suggested that a children’s program be
held the same day, to attract buyers. Marie will request that Town Hall be available if construction prevents having the
sale in the library.
F2. March 28 Bag Sale report: $400 was deposited, with $30 held back for April Sales. Volunteers requested for April
sales.
F3. Letter to members of BLA only regarding notice of annual meeting.
F4. Annual Meeting will be held at 6:30 PM on Friday, May 15. Board members will be invited to bring desserts. Len
was asked to set up an online signup form.
F5. Nominating committee: Renewing and new members will be presented at the annual meeting. All officers are now
in the second year of two-year terms. Sandy Mazeau, Nancy Winter, Pat Small and Ann Walluk are board members
whose terms are expiring and have offered to renew. Liane Walker will fill an open position from 2013-2016.
H. New Business.
H1. The BLA might need to rent storage space for used books during construction. Pat Small has offered to negotiate a
price with the storage facility on Route 4.
H2. Discussion of how the BLA will be supporting the building expansion, including fundraising. Ann brought up the
possibility of a “Donor Wall”, and that a major concern should be funding the history room. Pat Miller brought up the
idea of an electronic bulletin board on Route 4.
H3. In the future there will be a representative of the BLA at meetings of the Library Board of Directors and vice versa.
J. Meeting adjourned at 3:09 pm.

Jonathan Schwartz, Secretary


Minutes of the Regular Meeting of the Burlington Library Association

March 18, 2015

A.   The meeting was called to order at 1:30 PM by Anne Walluk. Present were Len Berton, Marie Spratlin Hasskarl, Sanford Mazeau, Pat Miller, Jonathan Schwartz, Pat Small, Anne Walluk, Nancy Winter, guests Liane Walker, Bill Butler, Mary Ann Labadia.

Noted passing of Robert Merriman, and suggestion of creating a memorial garden.

B.   Correspondence:   

B1.  Bulk mailing permit has been renewed.

B2.  Friends of CT Libraries newsletter

B3.  Friends of  Watertown Library

B4.  Letter from Jim Hunt, insurance agent.

B4.  Newsletter from Main Street Foundation

B5.  MailChimp email blast about the referendum went to 196 people.  56% of recipients opened it as of today. 

C.   Approval of Secretary’s minutes of February 2015.

C1.  Motion to accept corrected minutes by Pat Small, second by Len Berton, vote unanimous.

D.   Treasurer’s Report by Sandy Mazeau. 

D1.  Interest income from Main Street investments will be given to BLA.

D2.  $424 made by February bag sale.

D3.  Notice from Torrington Savings Bank – we have a $40,000 CD coming due on March 26.   Motion by Pat Miller, second by Nancy Winter to renew for between 6 and 15 months per research by Len Berton for the best return.  Vote unanimous.

D4.  Have received $2,670 from year end mailing.

D5.  $395 received for February magazine subscription drive, returns are falling each year, suggestion by Marie that it be discontinued.

D6.  Draft budget proposed for $26,100 for 2015.  Motion by Pat Small to present that amount to the members at the annual meeting, second by Nancy Winter, vote unanimous.

D7.  Motion to approve the Treasurer’s Report by Pat Small, seconded by Jonathan Schwartz, vote unanimous.

E.   Library Director’s Report.

E1.  Marie has found some potential speakers for the annual meeting.  Pat Small suggested a speaker about victory gardens.  This will be handed off to the programming committee.

E2.  Possibility of having someone outside Town Hall on day of referendum mentioned

E3.  Summer reading theme is Heroes. 

F.    Old Business.

F1. Facebook Page:  currently 79 likes, more are looking at it.

F2. Bag Sale – March 28   10 – 1, volunteers are needed.

F3. Organize Tag Sale to coincide with Project Graduation Community sale in May.  Committee needs a chairperson or at minimum someone willing to organized volunteers to clean, price, set up and coordinate with Diana and Marie to know what in the basement can be sold.

F4.  Letter to members only regarding notice of annual meeting.  Discuss details. Sandy H. and Pat M. will prepare notice.  Should mention Referendum results, April Book Sale and May Tag Sale.  To be continued.

H.  New Business. 

H1.  Nominating committee needed for board members to be elected at the annual meeting.  Expiring terms include Anne Walluk, Sandy Mazeau, Nancy Winter, Pat Small.  Liane Walker has offered to join the Board.  Committee will be Pat Small and Anne Walluk.

J.   Meeting adjourned at 2:44 pm.

Jonathan Schwartz, Secretary


Minutes of the Regular Meeting of the Burlington Library Association

February 11, 2015

A. The meeting was called to order at 1:31 PM by Len Berton. In attendance were Marie Spratlin Hasskarl, Sandy Hierl, Sandy Mazeau, Len Berton, Jonathan Schwartz, Edward Krewalk, Pat Small, Pat Miller, guest Bill Butler.

B. Correspondence:

B1. Email from Anne Walluk mentioning that volunteer Alice Taricani just returned from the hospital. Group agreed Pat Small will send flowers or a present.

C. Approval of Secretary’s minutes of January 2015.

C1. Motion to accept corrected minutes by Pat Miller, second by Pat Small, vote unanimous.

D. Treasurer’s Report by Sandy Mazeau.

D1. Sandy requested pre-authorization to spend money from the capital fund relative to the building upgrade. There is approximately $60,000 available, to be used for matching funds. This would be beyond moneys approved in a town referendum for construction. It was decided that it is not necessary, per the bylaws.

D2. Sandy moved the remaining amount in the Arthur Main Fund from capital account to the operating budget.

D3. Draft budget for 2015. Numbers are taken from the 2014 Total Expenses ($28, 204.76).

D4. Motion to accept the treasurer’s report by Pat Miller, second by Sandy Hierl, vote is unanimous.

D5. Request has been received from Ellie Parente for expenses Library has received from the BLA.

E. Library Director’s Report.

F1. Marie provided the dates for informational meetings concerning the upcoming capital projects bond referendum. The referendum will possibly be held on March 24, 2015. Dates and information are on the Town web site.

F2. Marie shared the schedule of events for February / March.

F3. February magazine drive is ongoing.

F5. Marie discussed the YouTube video created to promote the library.

H. Old Business.

H1. Last month Jonathan Schwartz created a Facebook page for the BLA. There are currently 64 people following it.

H2. The booksale raised $458 last month despite the bad weather. There are enough volunteers for the February sale. Len will send a MailChimp news blast to publicize the sale.

H3. Newsletter: Anne Walluk recommended postponing a town-wide newsletter until after the referendum, and just send out a postcard to members reminding them of the annual BLA meeting. This would possibly cause a loss of donations. A “save the date” reminder of the annual meeting with a donation envelope will be sent to just the members of the BLA. Sandy Hierl will create the flyer and Pat Miller will assist with mailing.

I. New Business.

I1. Annual meeting will be held on or about May 15 if a speaker can be found. Marie suggested a speaker on something related to World War II and will try to locate someone.

I2. The next meeting will be held on March 18, 2015 instead of the week before.

J. Meeting adjourned at 3:17 pm.

Jonathan Schwartz, Secretary

January 14, 2015

A. The meeting was called to order at 1:30 PM by Len Berton. In attendance were Marie Spratlin Hasskarl, Sandy Hierl, Sandy Mazeau, Len Berton, Jon Schwartz, Nancy Winter, Pat Small, Pat Miller.

B. Correspondence:
B1. Main Street Women’s and Girl’s Grant. Library has received $1,000 to enhance the collection of books on parenting.

C. Approval of Secretary’s minutes of December 10, 2014.
C1. Motion to accept corrected minutes by Pat Miller, second by Nancy Winter, vote unanimous.

D. Treasurer’s Report by Sandy Mazeau.
D1. Sheet presented by Sandy showing all financial assets as of 12/31/2014. Clarification that remaining Arthur G. Main
Funds are part of assets.

D2. Final numbers for 2014 presented by Sandy. Motion to accept Treasurer’s report by Pat Miller, second by Sandy Hierl, vote unanimous.

D3. Tax forms have all been filed.

E. Library Director’s Report.
F1. Marie discussed filming of YouTube video promoting the library. Residents are invited to record a testimonial.

F2. General discussion re: referendum in January for library expansion and the BLA role in promoting the expansion and after approval. Marie has been asked to meet with public after the Town Annual Meeting on January 26.

F3. January/February events calendar distributed. Medicare program has been cancelled due to lack of interest.

F4. Discussion about setting up a Facebook page for the BLA. Jonathan Schwartz has been volunteered to set it up.

H. Old Business.

H1. Bag Sale reminder to contact Elaine Goucher at rg1600@aol.com if you can help. Sales will be on the last Saturday of the month. Elaine also needs plastic bags. Elaine has enough help for January sale, but needs help for Feb & Mar sales.

H2. Possible Tag Sale to coincide with Project Graduation Community sale in May……we need someone to head up a committee to work with Marie and Diana to sell unneeded stuff from basement and, if necessary, to get additional donations for selling ( could end up being pretty profitable fund raiser for building campaign). Further discussion at the March meeting.

I. New Business.

I1. Community Appeal Action Committee – Discuss what can be done to promote the referendum and information about the expansion. Sara LoPresti will design a flyer. The mailing labels all printed but we can’t send out a flyer until the dates are finalized.

J. Meeting adjourned at 3:19 pm.

Jonathan Schwartz, Secretary


December 10, 2014

A. The meeting was called to order at 1:34 PM by Anne Walluk. In attendance were Marie Spratlin Hasskarl, Sandy Hierl, Sandy Mazeau, Len Berton, Edward Krewalk, Jon Schwartz, Nancy Monahan, Anne Walluk, Nancy Winter.

B. Correspondence: none.

C. Approval of Secretary’s minutes of November 12, 2014.C1. Motion to accept corrected minutes by Sandy Mazeau, second by Nancy Winter, vote unanimous.

D. Treasurer’s Report.
D1. Total library expenses to date are below budget.
D2. Sandy Mazeau; draft budget for 2015 will be presented at the March meeting. (Comments redacted).
D3. Motion to approve the treasurer’s report by Sandy Hierl, second by Nancy Monahan, vote unanimous.

E. Webmaster’s Report.
E1. Len will put information about the library expansion on the BLA web page.

F. Library Director’s Report.
F1. December/January events calendar distributed.
F2. General discussion re: referendum in January for library expansion and the BLA role in promoting the expansion and after approval.

H. Old Business.
H1. Report from 50 Years Strong celebrations: Report from the celebration committee received. Thanks to donations, cost to BLA was only $420.
H1. Pie sales: 32 bakers, 93 pies, $1309 total taken. Future sales will be on the last Saturday before Thanksgiving.
H2. Report from Holiday Book Sale: $564 made.
H3. End of the Year letter: Going to people who have not donated in the past year. Includes mention of expansion. Members asked to stay to stuff envelopes after meeting.
H4. Bag Sales. Volunteers needed for sales in Jan, Feb, Mar. Three people needed per sale.
H5. Tag sale in spring in conjunction with Project Graduation. Old card catalogs and other objects in basement.

I. New Business.
I1. Community Appeal for Expansion. Members of BLA can promote the expansion plan. Marie will be sending out a town-wide mailing.

J. Meeting adjourned at 2:54 pm.

Jonathan Schwartz, Secretary

 

November 12, 2014

A. The meeting was called to order at 1:35 PM by Anne Walluk. In attendance were Marie Spratlin Hasskarl, Sandy Hierl, Sandy Mazeau, Len Berton, Edward Krewalk, Jon Schwartz, Pat Small, Pat Miller, Nancy Monahan, Anne Walluk, Nancy Winter, guest Liane Walker.

B. Correspondence: Received Friends of Watertown Library newsletter.

C. Approval of Secretary's minutes of October 10, 2014.
Motion by Sandy Hierl to accept corrected minutes, second by Sandy Mazeau, vote unanimous.

D. Treasurer's Report.
D1. Anne Walluk has an end-of-year letter to be sent to those who have not donated this year to date.
D2. Investments at Vanguard have produced 14% increase this year.
D3. Currently under budget for the year.
Motion to approve the treasurer's report by Pat Small, second by Pat Miller, vote unanimous.

E. Webmaster's Report.
E1. SignUp Genius has forms set up for the book sale and pie sale.

F. Library Director's Report.
F1. Marie presented the November/December events calendar.
F2. Report on meeting with John Chrastka of EveryLibrary.org. BLA will not be forming a Political Action
Group for the upcoming referendum. After the referendum other methods of fundraising will be needed. An
informational flyer will be prepared to send out before the referendum. Motion by Sandy Mazeau to spend up to
$2,000 to prepare and mail the flyer. Second by Jon Schwartz. Unanimous.

G. Anniversary Committee.
G1. 95 registered attendees.
G2. There will be an informational display about the planned changes to the building.
G3. Volunteers needed to set up after 5 on Friday.
G4. There will be a wine table. Jenny Mantel will be assisting. There will be white wine tabs for names and
gold tabs with names on for Gold Members
G5. Tea cup auction: Drawing will be at 9:30pm. Winners not in attendance will be phoned. $10 for 12 tickets,
$20 for 25 tickets.
G6. There will be a signup form for new volunteers and members of the BLA.

H. Old Business.
H1. Pat Small is investigating the purchase of a sign for the Center School (the small red building in the center
of town).

I. New Business.
I1. Book Sale December 6. Need volunteers to set up Friday and run sale Saturday, and decorations. SignUp
Genius is ready for signups.
I2. Need volunteers for pie sale November 22. SignUp Genius is ready for signups. Need more pies also.
I3. Marie discussed future fundraising campaigns. She wants a Committee for Fundraising.

J. Meeting adjourned at 2:56 pm.

Jonathan Schwartz, Secretary

 

October 8, 2014

A. The meeting was called to order at 1:35 PM by Anne Walluk. In attendance were Marie Spratlin Hasskarl, Sandy Hierl , Len Berton, Edward Krewalk, Jon Schwartz, Pat Small, Anne Walluk, Nancy Winter, guest Liane Walker. Nancy Monahan arrived at 1:55 pm.

B. Correspondence: Received mail from Len re: renewing web domain registration.

C. Approval of Secretary's minutes of September 10, 2014.
Motion by Sandy Hierl to accept, second by Pat Small, vote unanimous.

D. Treasurer's Report.
D1. Handout from Sandy Mazeau. Sandy not in attendance.
D2. Bag sale results reported by Elaine Goucher as $445.00.
D3. Materials and programs lines near maximum budgeted amount.
D4. Suggested that Helen Sullivan donation to be used for a permanent sign outside of the schoolhouse. Motion
by Pat Small, second by Len Berton, vote unanimous.
Motion to approve the budget by Pat Small, second by Sandy Hierl, vote unanimous.

E. Webmaster's Report.
E1. Amazon Smile account has been created. Association will receive 0.5 percent of purchases if people sign in
to smile account.
E2. Appetizer signup has been created on SignUp Genius web site.

F. Library Director's Report.
F1. Marie reports there will be a meeting tonight with BOS and BOF to discuss a reduced size for the
renovation of the library.
F2. John Chrastka of EveryLibrary.org is an advocate for libraries and will be at the University of Hartford on
October 24. Marie would like to have him come to Burlington the day before to discuss what he could do to
help us raise funds for the renovation.
F3. Marie presented the October/November events calendar

G. Anniversary Committee. There will be a meeting on October 16 at 9:00 am at the Library.
G1. Permit for raffle is being processed.
G2. Need volunteers for decorations and dance floor. Anne has ordered plates and napkins.
G3. Sandy Hierl is doing mailing labels to specifically invite BOS, BOF, past members of board, major donors, etc. to the number of 250 invitations. The event will be open to the public as well.
G4. Volunteers needed to get coffee etc. Marie has offered.
G5. Have booked magician Danny Diamond for children on November 22, the same day as the pie sale.
G6. Pat Miller and Pat Small will organize membership table.
G7. Need volunteers for Nancy's pie sale in community room. TAC will be helping.

H. Old Business.
H1. Insurance. Pat Small met with Jim Hunt to review the existing policies. He feels that the current coverage is
adequate. He has found competitive policies. It is his opinion that the association does not need special coverage
for the anniversary event. Our current policies have been paid.

I. New Business.
I1. Marie has applied to Main Street for a grant to run a monthly workshop for parents of teenagers.

J. Meeting adjourned at 2:35 pm.

Jonathan Schwartz, Secretary

September 10, 2014

A. The meeting was called to order at 1:35 PM by Anne Walluk. In attendance were Marie Spratlin Hasskarl, Edward Krewalk, Nancy Monahan, Pat Miller, Jon Schwartz, Pat Small, Anne Walluk, Nancy Winter. Jenny Mantel visited as a liaison to the book sale committee. Len Berton arrived at 1:53 PM

B. Correspondence:
State of CT filing notice. Anne will take care of this.
Insurance. Anne has been trying to contact the insurance company re: event insurance. Received notification of large increase in premium. Anne is trying to contact someone who can follow up on this. Members discussed cancelling with Bearing Star and contacting Jim Hunt for a new policy.

C. Approval of Secretary's minutes of April 9, 2014.
Motion by Pat Miller to accept, second by Pat Small, vote unanimous.

D. Treasurer's Report.
Sandy Mazeau is not in attendance. A spreadsheet of the current finances was provided, and Sandy will report at the next meeting.

E. Webmaster's Report.
Len Berton reports that there have been many changes to the web site since last spring. There is a Signup Genius link to sign up for 50th anniversary party attendees, a pdf of the newsletter, dates for fall and winter book sales, the updated dates of the terms of the current board members, and the new mission statement. MailChimp has 174 good email addresses for email newsletters.

F. Jenny Mantel Report on Book Sale Committee.
Elaine Goucher has taken over as chair and has reorganized the committee. There have been bag sales once a month and these will be replacing the semi-annual 3-day sales. Elaine Eberhart is working to price books and set up for the holiday sale. Janet Schwartz has brought some old books to an auction house and has been trying to sell some of the more valuable books online. Holiday book sale scheduled for December 6. Volunteers will be needed for 1 pm - 4 pm on December 5 to help set up.

G. Library Director's Report.
Marie shared a photo of the Library's tent at Tavern Day. The expense of the tent purchase was approved by the board by electronic vote over the summer. Marie handed out the latest event calendars. She reviewed the latest plans for the library expansion, resulting from the BOF cuts to the budget. There will be a meeting of the Bonding Commission September 17, 2014 where the funding of the expansion will be discussed.

H. Anniversary Committee.
October 15 is the deadline to get the anniversary party organized. Confirmed that there will be a strolling magician. Invitations are being designed. A joint meeting of all board members plus the anniversary committee will be scheduled for October. Members will be asked to bring food.

I. Pie Sale.
The pie sale will be on November 22 this fall. Nancy Winter will be requesting pies and people to help at the sale. A magician will be contacted to perform during the sale. Pat Miller and Pat Small offered to man a membership table.

J. New Business.
Motion by Pat Miller, second by Nancy Monahan, to sign up for the Amazon Smile program. Vote was unanimous.
Tag Sale. Anne reports that there is a lot of old equipment in the basement that could be sold as part of the Project Graduation tag sale in April.

K. Meeting adjourned at 3:11 pm.

Jonathan Schwartz, Secretary

MEETING: APRIL 9, 2014

Call to order: 1:35 p.m. by Anne Walluk
Attendance: Berton, Hasskarl, Krewalk, Mazeau, Monahan, Schwartz and Walluk
Absent: Hierl, Mantel, Merriman, Miller, Small and Winter

Correspondence: A letter was read from Nancy Winter stating, with regrets, that she will be unable to do the Black Forest Sale in February, 2015. A get well card was sent from the Board. A get well card was passed to sign for Ted Shafer.

Secretary: A motion to approve the March, 2014 minutes by Walluk and seconded by Krewalk. Approved.

Treasurer: Mazeau informed the board that the CT sales tax was filed and paid. A discussion on the Capital Endowment Funds was held; the amount, history and description as of May, 2014 and a handout was passed. Year end donor requests were very successful. A motion to approve the report was made by Schwartz and seconded by Walluk. Approved.

Webmaster: Annual meeting dates are on the web page. A SignUp Genius for the book sale was set up. 157 email addresses are on the starting list. Out of 200 donors, the hit count since the last meeting was 107. Webpage will show May 16th for the annual meeting. Sign-up Genius will be set up.

Library Director: ILS (Integrated Library System) in June 2014. Hours of library will be modified for staff training. April 17th is the next Friendly's fundraiser date. Highlights of programs for the remainder of
April and May were shared.

Anniversary Committee: Walluk shared a handout of the meeting on April 1, 2014 50th Anniversary Party. 4 theme baskets were discussed and their contents. The slogan of Fifty Years Strong placed on the center of surrounding cupcakes will be the dessert. A suggestion of making a paper ring to mark the wine glasses was mentioned.

Old Business: More volunteers are needed to sign up for the book sale April 24 - 26. All friends and neighbors should be invited to sign up.

New Business: The mission statement proposed for Bylaws amendment at the annual meeting: "The mission of the BLA, "Friends of the Library," is to support the BPL, its services and programs by advocating public support and use of the library and by generating assistance and revenue through volunteer involvement". Motion to approve by Mazeau and seconded by Krewalk. Approved.

Nominations for officers were discussed: Walluk agreed to stay on as President for one more year; Secretary: Jon Schwartz; Vice-President: Len Berton. Krewalk, Berton and Monahan agreed to another 3-year Board term, but Jenny Mantel has decided not to continue. However, she still intends to play an active role in the book sale efforts.

The meeting was adjourned at 2:50 p.m.

Respectfully submitted,
Nancy Monahan


MEETING: MARCH 12, 2014

Call to order: 1:33 p.m. by Anne Walluk
Attendance: Berton, Hasskarl, Hierl, Krewalk, Mazzeau, Miller, Schwartz, Small, Walluk
Absent: Mantel, Merriman, Monahan, Winter Guest: Liane Walker

Correspondence: Walluk received the annual notice for our bulk mailing permit. The fee has increased to $220. It was $200 last year. Walluk received notice of the FOCL Boot Camp on April 26. The main topic is 3D printers in the library. She shared a copy of an ad for our book sale printed courtesy of an area accountant. Thank you notes have been written for all the donations received in memory of Ted Scheidel, and the family has also received letters about these donations.

Secretary: A motion to approve the February 2014 minutes was made by Small, seconded by Miller. Approved
Walluk noted that the Nov. 13, 2013 minutes indicated she was present, but she was not. Those minutes will reflect that correction.

Treasurer: Mazzeau informed the board that over the past 20 years the BLA has taken in about $413,000 in contributions. The draft budget now reflects final bake sale total of $757. We have had 16 donors so far this year. Total assets are about $110,000. Some bookkeeping procedures, in particular for designated donations, were discussed, and Mazzeau will have a final budget ready for the Annual Meeting.
Motion to approve treasurer's report Hierl, second Small. Approved

Webmaster: The bake sale results and thank you to bakers and volunteers was posted, as were the approved January minutes. The free book announcement was removed and will be reposted. On the online donation page volunteer topics were changed to match the donation envelope. There were 139 new hits since the last meeting.
We are in the process of gathering email addresses and an email will be sent to members with an opportunity to opt out of future emails. It was decided to use Mail Chimp, and Berton offered to take charge of this.

Library Director: Hasskarl reported that the library budget will be presented to the Board of Finance at the end of the month. The board and architect will be meeting with the Board of Finance and Board of Selectmen to discuss the library expansion. At some point after that, there will be a public meeting to let residents know about the plans. This will be an informal meeting, not a public hearing. March 20th is the next Friendly's fundraiser date. Highlights of programs for the remainder of March and April were shared.

Anniversary Committee: Walluk shared written notes from the February 24 committee meeting. The event will be in the April newsletter. A budget for the event was determined with a final total of $1500. Winter will work on the food portion with a budget of $400-500, and Small is working on auction baskets with a budget of $150. The committee will meet again on Tuesday, April 1, at 9 a.m. in the library.

Old Business: Book give away and bag sales are going well. The newsletter and remittance envelope will be ready to go to print by the end of the month. Walluk will solicit help to stuff and fold the newsletters in April.

New Business: Walluk is setting up a nominating committee to present a slate at the April meeting. Small will be working with her on the committee. We will need the positions of president, vice president, and secretary filled.

The meeting was adjourned at 3:08.

Respectfully submitted,
Sandra Hierl
Secretary

MEETING: FEBRUARY 12, 2014

Call to order:  1:33 p.m. by Anne Walluk

Attendance: Berton, Hasskarl, Hierl, Mazeau, Miller, Small, Walluk, Winter  Absent:  Krewalk, Mantel, Merriman, Monahan, Schwartz   Guest: Theresa Erikson

Theresa Erikson gave an overview of an upcoming monthly publication which will be sent to households in Burlington and Harwinton. It will be a magazine format, will be free, and will feature stories of local interest as well as paid advertisements from local businesses. She is currently working on getting more ads from Burlington businesses. Each issue will feature calendars of upcoming events of interest.  She is hoping each town will have its own page. Content for the April issue is due 3/15.  

Correspondence: Walluk shared the latest FOCL newsletter.  She also shared news that Ted Scheidel left historic documents to the BLA  as well as $5000 to help preserve the collection.  

Secretary: There were two corrections to the minutes: Jeanne LeBlanc’s name as well as rewording the information regarding the library being open to receive baked goods on 2/7/14. Motion to accept the minutes as corrected Miller, Second Berton.  Approved  

Treasurer: Mazeau reported that we can withdraw a gain of $470 from Main St. or can reinvest it. After discussion, Mazeau moved to take the money, seconded by Miller. Motion was approved.  The year end tax return has been completed.  A final copy of assets as of 12/31/13 was given, showing net assets of $110,099.34. A discussion was held concerning online access to the checking balance as well as signatories on checks. Small made a motion to add Miller as a signatory on the checking account, second by Mazeau. Motion was approved. Hierl was asked to write a letter on BLA letterhead to the effect that this decision was approved at our meeting and to update the list of officers with the bank.

The 2014 Draft budget was presented.  Mazeau highlighted some of the memorial monies, noted bake sale money of $620, and indicated that the cat’s meow is now making money with each sale.

Motion to accept report Winter, second Miller.   Approved.  

Webmaster: December minutes have been posted, information updated on the used book giveaway, and sign up genius set up for the February bake sale. It was noted that only 2 people signed up via sign up genius.  There were 103 hits since the last meeting.  

Library Director: Hasskarl shared the February-March calendar. She shared information about the draft budget submitted in the amount of $318,997. She and the board will meet with the Board of Finance and Board of Selectmen on 3/26.  February 20th is the next Friendly’s fundraiser. Figures were also shared on the current museum passes.  

Old Business: Newsletter—Ann Mazeau and Anne Walluk met with Jeanne LeBlanc who will be working on the newsletter. Birthday Party---Next planning meeting Feb. 20, 6:30 p.m. at the library.

Make a Difference Day---It was decided there will not be a special day this year. It is hoped a town calendar will be developed that would link to the town website. Next meeting 2/20 at 7 p.m.

Bake Sale: 26 bakers helped. 84 items sold for a total of $620 on Saturday with a few additional sales bringing the current total to $659. Winter is hoping to sell a few more items. 

New Business:  None  

The meeting was adjourned at 3:07

Respectfully submitted, Sandra Hierl, Secretary

MEETING: January 8, 2014

Call to Order: 1:34 p.m. in Anne Walluk Community Room

Attendance: Berton, Hasskarl, Hierl, Krewalk, Mazeau, Miller, Schwartz, Small, Walluk, Winter

Absent: Mantel, Monahan, Merriman

Correspondence: Walluk acknowledged the resignation of board member Jennifer Lotstein. Theresa Erikson is beginning a new magazine for residents of Burlington and Harwinton. It will be mailed to residents, and she has offered to include BLA information.

Secretary’s Report: Hierl noted omissions to attendance on copy. Small made a motion to approve with corrections, seconded by Mazeau. Approved with corrections

Treasurer’s Report: Mazeau reported that he will be receiving statements from Torrington Savings Bank. Farmington Savings Bank CD is maturing on January 15th and he asked Len to check new rates. He filed the sales tax return and paid $1 due. Paypal took in $470 in donations for a cost of $35. All invoices have been paid. Vanguard money market fund and $8000 from savings were moved into a $40,000 15 month CD at Torrington Savings. The final 2013 budget will be completed as soon as all year-end interest statements are received. Miller made a motion to approve moving the landscape budget to the books budget. Winter seconded. Approved.
We received $2900 at year end for a total of 226 donors for the year. Of the approximately $35,500 budgeted, we spent approximately $32,330.   A draft of the 2014 budget was presented and discussed. We will vote on this at the next meeting.

Webmaster’s Report:  Approved November minutes were posted, a thank you write up for volunteers for the December book sale was posted, upcoming events were updated, the home page was cleaned up, Jennifer was removed from the board page and a position was indicated as “open.” Tuesday book giveaway dates were updated. There were 68 hits last month.

Library Director’s Report: Marie updated the board on some upcoming programs; Feb. 1 is “Take Your Child to the Library” day. The Friendly’s fundraiser for December only netted $3.95, but it was decided to try for another three months. Next date for Friendly’s is Thursday, Jan. 16. The Valley Press is not being delivered to the library. They would welcome a copy if someone has one to donate. Sara LoPresti is planning a Tween sleepover for March or April, Summer Reading program will be the “Magic of Science,” Marie is working on the budget.

Anniversary Committee: Walluk handed out copies of notes from the last meeting. The date selected is Nov. 14, 2014, from 7-10 p.m. and will be adults only. A jukebox has been rented, and there are volunteers for food and other jobs. We will think about a separate event for children. We will be auctioning/raffling off a few themed baskets. It is unclear whether this would qualify as a fundraiser that would allow us to have beer and wine. Marie will check on this.

Old Business: Black Forest Bake Sale will be held Saturday, Feb. 8. Winter needs help setting up and pricing on the 7th after 1:30, and she needs help at the sale from 9-2. Bakers will be able to drop off items at the library Friday until 6 p.m. Berton will set up sign up genius for bakers.

New Business: Newsletter—Jean Leblanc will put together the newsletter. She will include information about the 50th birthday celebration as well as the April book sale. Also included will be the date of the annual meeting, information about the town-wide “Make a Difference” day that is being planned for the first weekend in May, and an article seeing if there is a need for residents to have books delivered to them.

Make a Difference in Burlington Day-a volunteer meeting is being held at BHS on Jan. 16 at 7 p.m. Burlington Bell Community Fund is spearheading this effort. 

Adjournment: 3:16 p.m.

 

Burlington Library Association

Regular Meeting Minutes

Go to:

11/3/15  10/14/15  9/9/15 5/6/15  4/8/15  3/18/15  2/11/15  1/14/15

12/10/14 11/12/14  10/8/14  9/10/14  4/9/14  3/12/14  2/12/14  1/8/14 

Go to: Annual Meetings  Minutes 2005-07  Minutes 2008-09  Minutes 2010-11 Minutes 2012-13

Minutes of the Regular Meeting of the Burlington Library Association (as amended 12/9/15)
November 3, 2015
A. The meeting was called to order at 1:34 PM by Anne Walluk. Present were members Len Berton, Bill Butler, Marie Spratlin Hasskarl, Sandy Hierl, Ed Krewalk, Mary Ann Labadia, Sanford Mazeau, Pat Miller, Nancy Monahan, Jonathan Schwartz, Pat Small, Anne Walluk, Nancy Winter, guests Ann Jurkiewicz, Alyssa Colasanto.
B. Correspondence:
B1. None.
C. Approval of Secretary's minutes of October 2015.
C1. Motion to accept corrected minutes by Pat Miller, second by Sandy Hierl, vote unanimous.
D. Treasurer's Report; Sandy Mazeau.
D1. Amazon book sales and Smile funds are listed together in the budget.
D2. Investments have done better over the last month.
D3. Deposits to date equal those of last year, after $500 from the last book sale.
D4. Discussion of future budget cooperation between BLA, Board of Library Directors, and Library Director.
D5. Motion by Pat Small, second by Pat Miller to accept the treasurer's report. Vote unanimous.
E. Library Director's Report.
E1. Marie is working on the budget for next year. It will be presented on 11/3/2015.
E2. It is now expected that ground will be broken for the renovation in March or April.
E3. Staff is packing up and preparing for the renovation. The basement must be emptied.
F. Library Board Report
F1. Alyssa and Mary Ann went to a workshop about bequests and endowments. Acknowledgement of gifts were demonstrated to be very important. Technology suggestions included a "Donate" link at the top of web pages. It was confirmed by webmaster Len Berton that the Burlington Library Association website does have a "DONATE" button at the top of the homepage by which people can get details and donate online. Communications with public should include acknowledgement of gifts. Sandy Hierl suggested a monthly posting in the library of donors from the previous month.
G. Old Business.
G1. Fall Pie Sale - Nancy Winter thanks Nancy Monahan and Georgia Riberdy for assistance. Sale is November 21.
The llama program will be held that day also. Ann Walluk has a supply of 'thank you' cards for people who attend the pie sale and llama program, with the offer of a free bag of books from the basement.
H. New Business.
G1. Ann Jurkiewicz from the building committee and FRWA presented funding suggestions since book sales will be suspended during renovations. Ann described the FRWA "Wine Tasting and Fabulous Fish" fundraiser. Wooden fish were sold, painted by the purchaser, and then sold at a silent auction. The event was held at a community center, with food donated by grocery stores. Tickets were sold, along with sponsored tables, and there was a sponsored program. A wine tasting did not raise that much money. A committee will be formed to discuss various ways to raise funds.
Meeting adjourned at 3:24 pm.
Jonathan Schwartz, Secretary

October 14, 2015

A. The meeting was called to order at 1:30 PM by Anne Walluk. Present were Len Berton, Marie Spratlin Hasskarl, Sandy Hierl, Ed Krewalk, Pat Miller, Jonathan Schwartz, Anne Walluk, Nancy Winter, guests Georgia Riberdy and Alyssa Colosanto.

B. Correspondence:

B1. Contract for llama program to be held the same day as the pie sale. Will cost $175 for the program.

B2. State filing for BLA

B3. Bill for director’s and officer’s insurance for $595

B4. Request for a wish list from Main Street Foundation.

B5. Program for Community Foundation of Northwest CT event in November.

B6. Friends of CT Library annual fall conference invitation.

B7. Sending card to ill volunteer.

C. Approval of Secretary’s minutes of September 2015.

C1. Motion to accept corrected minutes by Sandy Hierl, second by Len, vote unanimous. (Previous vote regarding signing of checks is null and void. Bylaws must be amended at Annual Meeting in 2016.)

D. Treasurer’s Report; Sandy Mazeau not in attendance.

D1. Spreadsheet from Sandy Mazeau showing library is still within budget for the year.

D2. Deposit from Amazon $93.40; September Bag Sale earned $575, deposited $525.

D3. Motion by Pat Miller, second by Nancy Winter to accept the treasurer’s report.

E. Library Director’s Report.

E1. Expansion committee is working on plans, hoping renovated building to be open by January 2017.

E2. Programs calendar for October and November.

F. Old Business.

F1. Fall Pie Sale/ children’s program, volunteer to work on publicity. Nancy Winter is requesting volunteers for Friday night and Saturday morning for setup.

F2. Bag Sale – October 31 (Anne and Nancy M. working).

G. New Business.

G1. Next meeting will be Tuesday November 3, 1:30 PM with Ann Jurkiewicz regarding campaign for building fund.

G2. Anne is investigating the purchase of book bags to sell to raise funds.

G3. Anne is looking at other options for fundraising as book sales will not be held during renovations. Marie suggested selling named bricks for a patio, etc.

G4. Anne suggested the formation of a fundraising committee.

H. Updates from Town Library Board – Craig Winter ( Library Board and Building Committee): discussion on construction schedule and what impact it will have on BLA. Craig showed the schematics to date for the renovated building showing a 3500 foot expansion (original plans were for an increase of 6500 feet but the BOF and BOS ordered a cut). The grant depends on having a minimum amount of book space. All expansion will be focused on the east side of the building. Logistics of moving books were discussed. Some older books could be donated to schools.

Meeting adjourned at 2:58 pm.


Jonathan Schwartz, Secretary

September 9, 2015

A. The meeting was called to order at 1:30 PM by Anne Walluk. Present were Len Berton, Bill Butler, Alyssa Colasanto, Marie Spratlin Hasskarl, Ed Krewalk, Mary Ann Labadia, Nancy Monahan, Jonathan Schwartz, Anne Walluk, Nancy Winter.

B. Correspondence:

B1. Insurance bill.

B2. Tavern Day.

B3. Received check from auction house for sale of old books.

C. Approval of Secretary’s minutes of April 2015.

C1. Motion to accept corrected minutes by Nancy M., second by Len B., vote unanimous.

D. Treasurer’s Report; Sandy Mazeau not in attendance.

D1. Going forward, only one member of the Board will be required to sign a check. Motion by Nancy Walker, second by Bill Butler. Vote unanimous.

D2. Spreadsheet from Sandy Mazeau. Anne Walluk pointed out that the budget is as it normally should be at this time of year.

E. Updates from Town Library Board – Alyssa Colasanto filling in for Sandy H. and Sandy M.

F. Library Director’s Report.

F1. Building committee report: State contract has been signed, architect contract pending. It is hoped that construction will begin in March or April.

F2. The library wants to update the website. Estimated cost will be $6000.

F3. Marie is maintaining a blog on the web site re: the expansion.

F4. The library will be handing out tattoos on Tavern Day.

F5. September and October schedule provided.

G. Old Business.

G1. Nancy Winter report on Fall Pie Sale/ children’s program. Dates are set and are on bookmarks to be handed out on Tavern Day.

G2. Bag Sale – Sept. 26 and Oct. 31.

G3. On line Amazon Credit account/online book sales – Len Berton opened a “personal” sales account with Amazon. Amazon has already sold a book and the profit (about $45) was placed in the Friends checking account.

G4. Cost of Storage – Pat Small checked prices at Country Storage should it be necessary to store Friends materials during renovations.

H. New Business.

H1. Goals for the next ten months – Should there be a capital campaign? Ann Jurkiewicz has offered to help out in creating one.

J. Meeting adjourned at 2:36 pm.

Jonathan Schwartz, Secretary

Minutes of the Special Meeting of the Burlington Library Association
May 6, 2015

A. The meeting was called to order at 2:00 PM by Anne Walluk. Present were Len Berton, Sandy Hierl, Sanford Mazeau, Pat Miller, Nancy Monahan, Jonathan Schwartz, Pat Small, Anne Walluk, Nancy Winter.

B. Correspondance
B1. Invitation to Friends of CT Libraries
B2. Jim Hunt re: insurance. Previous agent had received check but not paid for policy. BLA was refunded .

C. New Business
C1. We have received an offer from volunteer Lori Long to help sell used books through Amazon.com. Amazon requires
a credit card to register. Len spoke with Farmington Bank and they will provide a card for us with 0% interest and 1.5%
rebate. Card would not be used for expenses, only to register with Amazon. Suggested that a low credit limit be
established. Motion to have Len obtain a card from Farmington Bank with the lowest possible credit limit, to not be used
for anything other than registering with Amazon for the sale of used books online, at this time. The card will be locked in
the BLA safe. Motion by Pat Miller, second by Nancy Winter. Vote unanimous.
Motion for Len to open the account with Amazon by Len, second by Sandy Hierl. Vote unanimous.

Meeting adjourned at 2:49 pm.


Jonathan Schwartz, Secretary


Minutes of the Regular Meeting of the Burlington Library Association
April 8, 2015

A. The meeting was called to order at 1:30 PM by Anne Walluk. Present were Len Berton, Marie Spratlin Hasskarl, Sandy Hierl, Ed Krewalk, Pat Miller, Jonathan Schwartz, Pat Small, Anne Walluk, Nancy Monahan, Nancy Winter, guests Mary Ann Labadia, Alyssa Colasanto from Library Board.
B. Correspondence:
B1. Notification of funding cuts to state library system. There will be a rally on 4/15 at the state capital from noon to
1:00 pm.
B2. Main Street Community Foundation is having a function at the Aqua Turf concerning “Wonder of Women”
C. Approval of Secretary’s minutes of March 2015.
C1. Motion to accept corrected minutes by Pat Miller, second by Sandy Hierl, vote unanimous.
D. Treasurer’s Report; Sandy Mazeau not in attendance. Spreadsheet submitted with 2015 budget.
D1. 2015 budget will be presented at the annual meeting on May 15. Motion by Nancy Winter, second by Pat Small,
vote unanimous.
D2. The TSB CD that matured on March 26th was reinvested in a new 15-month 1.0% APR CD by Len Berton. The value on March 31 was $40,533.44.
E. Library Director’s Report.
E1. Summer reading programs are being developed. They will begin during the 3rd week in June.
E2. Will be starting process of expansion, starting with choosing of architect for final project.
F. Old Business.
F1. Fall Pie Sale will again be the Saturday before Thanksgiving – November 21. Suggested that a children’s program be
held the same day, to attract buyers. Marie will request that Town Hall be available if construction prevents having the
sale in the library.
F2. March 28 Bag Sale report: $400 was deposited, with $30 held back for April Sales. Volunteers requested for April
sales.
F3. Letter to members of BLA only regarding notice of annual meeting.
F4. Annual Meeting will be held at 6:30 PM on Friday, May 15. Board members will be invited to bring desserts. Len
was asked to set up an online signup form.
F5. Nominating committee: Renewing and new members will be presented at the annual meeting. All officers are now
in the second year of two-year terms. Sandy Mazeau, Nancy Winter, Pat Small and Ann Walluk are board members
whose terms are expiring and have offered to renew. Liane Walker will fill an open position from 2013-2016.
H. New Business.
H1. The BLA might need to rent storage space for used books during construction. Pat Small has offered to negotiate a
price with the storage facility on Route 4.
H2. Discussion of how the BLA will be supporting the building expansion, including fundraising. Ann brought up the
possibility of a “Donor Wall”, and that a major concern should be funding the history room. Pat Miller brought up the
idea of an electronic bulletin board on Route 4.
H3. In the future there will be a representative of the BLA at meetings of the Library Board of Directors and vice versa.
J. Meeting adjourned at 3:09 pm.

Jonathan Schwartz, Secretary


Minutes of the Regular Meeting of the Burlington Library Association

March 18, 2015

A.   The meeting was called to order at 1:30 PM by Anne Walluk. Present were Len Berton, Marie Spratlin Hasskarl, Sanford Mazeau, Pat Miller, Jonathan Schwartz, Pat Small, Anne Walluk, Nancy Winter, guests Liane Walker, Bill Butler, Mary Ann Labadia.

Noted passing of Robert Merriman, and suggestion of creating a memorial garden.

B.   Correspondence:   

B1.  Bulk mailing permit has been renewed.

B2.  Friends of CT Libraries newsletter

B3.  Friends of  Watertown Library

B4.  Letter from Jim Hunt, insurance agent.

B4.  Newsletter from Main Street Foundation

B5.  MailChimp email blast about the referendum went to 196 people.  56% of recipients opened it as of today. 

C.   Approval of Secretary’s minutes of February 2015.

C1.  Motion to accept corrected minutes by Pat Small, second by Len Berton, vote unanimous.

D.   Treasurer’s Report by Sandy Mazeau. 

D1.  Interest income from Main Street investments will be given to BLA.

D2.  $424 made by February bag sale.

D3.  Notice from Torrington Savings Bank – we have a $40,000 CD coming due on March 26.   Motion by Pat Miller, second by Nancy Winter to renew for between 6 and 15 months per research by Len Berton for the best return.  Vote unanimous.

D4.  Have received $2,670 from year end mailing.

D5.  $395 received for February magazine subscription drive, returns are falling each year, suggestion by Marie that it be discontinued.

D6.  Draft budget proposed for $26,100 for 2015.  Motion by Pat Small to present that amount to the members at the annual meeting, second by Nancy Winter, vote unanimous.

D7.  Motion to approve the Treasurer’s Report by Pat Small, seconded by Jonathan Schwartz, vote unanimous.

E.   Library Director’s Report.

E1.  Marie has found some potential speakers for the annual meeting.  Pat Small suggested a speaker about victory gardens.  This will be handed off to the programming committee.

E2.  Possibility of having someone outside Town Hall on day of referendum mentioned

E3.  Summer reading theme is Heroes. 

F.    Old Business.

F1. Facebook Page:  currently 79 likes, more are looking at it.

F2. Bag Sale – March 28   10 – 1, volunteers are needed.

F3. Organize Tag Sale to coincide with Project Graduation Community sale in May.  Committee needs a chairperson or at minimum someone willing to organized volunteers to clean, price, set up and coordinate with Diana and Marie to know what in the basement can be sold.

F4.  Letter to members only regarding notice of annual meeting.  Discuss details. Sandy H. and Pat M. will prepare notice.  Should mention Referendum results, April Book Sale and May Tag Sale.  To be continued.

H.  New Business. 

H1.  Nominating committee needed for board members to be elected at the annual meeting.  Expiring terms include Anne Walluk, Sandy Mazeau, Nancy Winter, Pat Small.  Liane Walker has offered to join the Board.  Committee will be Pat Small and Anne Walluk.

J.   Meeting adjourned at 2:44 pm.

Jonathan Schwartz, Secretary


Minutes of the Regular Meeting of the Burlington Library Association

February 11, 2015

A. The meeting was called to order at 1:31 PM by Len Berton. In attendance were Marie Spratlin Hasskarl, Sandy Hierl, Sandy Mazeau, Len Berton, Jonathan Schwartz, Edward Krewalk, Pat Small, Pat Miller, guest Bill Butler.

B. Correspondence:

B1. Email from Anne Walluk mentioning that volunteer Alice Taricani just returned from the hospital. Group agreed Pat Small will send flowers or a present.

C. Approval of Secretary’s minutes of January 2015.

C1. Motion to accept corrected minutes by Pat Miller, second by Pat Small, vote unanimous.

D. Treasurer’s Report by Sandy Mazeau.

D1. Sandy requested pre-authorization to spend money from the capital fund relative to the building upgrade. There is approximately $60,000 available, to be used for matching funds. This would be beyond moneys approved in a town referendum for construction. It was decided that it is not necessary, per the bylaws.

D2. Sandy moved the remaining amount in the Arthur Main Fund from capital account to the operating budget.

D3. Draft budget for 2015. Numbers are taken from the 2014 Total Expenses ($28, 204.76).

D4. Motion to accept the treasurer’s report by Pat Miller, second by Sandy Hierl, vote is unanimous.

D5. Request has been received from Ellie Parente for expenses Library has received from the BLA.

E. Library Director’s Report.

F1. Marie provided the dates for informational meetings concerning the upcoming capital projects bond referendum. The referendum will possibly be held on March 24, 2015. Dates and information are on the Town web site.

F2. Marie shared the schedule of events for February / March.

F3. February magazine drive is ongoing.

F5. Marie discussed the YouTube video created to promote the library.

H. Old Business.

H1. Last month Jonathan Schwartz created a Facebook page for the BLA. There are currently 64 people following it.

H2. The booksale raised $458 last month despite the bad weather. There are enough volunteers for the February sale. Len will send a MailChimp news blast to publicize the sale.

H3. Newsletter: Anne Walluk recommended postponing a town-wide newsletter until after the referendum, and just send out a postcard to members reminding them of the annual BLA meeting. This would possibly cause a loss of donations. A “save the date” reminder of the annual meeting with a donation envelope will be sent to just the members of the BLA. Sandy Hierl will create the flyer and Pat Miller will assist with mailing.

I. New Business.

I1. Annual meeting will be held on or about May 15 if a speaker can be found. Marie suggested a speaker on something related to World War II and will try to locate someone.

I2. The next meeting will be held on March 18, 2015 instead of the week before.

J. Meeting adjourned at 3:17 pm.

Jonathan Schwartz, Secretary

January 14, 2015

A. The meeting was called to order at 1:30 PM by Len Berton. In attendance were Marie Spratlin Hasskarl, Sandy Hierl, Sandy Mazeau, Len Berton, Jon Schwartz, Nancy Winter, Pat Small, Pat Miller.

B. Correspondence:
B1. Main Street Women’s and Girl’s Grant. Library has received $1,000 to enhance the collection of books on parenting.

C. Approval of Secretary’s minutes of December 10, 2014.
C1. Motion to accept corrected minutes by Pat Miller, second by Nancy Winter, vote unanimous.

D. Treasurer’s Report by Sandy Mazeau.
D1. Sheet presented by Sandy showing all financial assets as of 12/31/2014. Clarification that remaining Arthur G. Main
Funds are part of assets.

D2. Final numbers for 2014 presented by Sandy. Motion to accept Treasurer’s report by Pat Miller, second by Sandy Hierl, vote unanimous.

D3. Tax forms have all been filed.

E. Library Director’s Report.
F1. Marie discussed filming of YouTube video promoting the library. Residents are invited to record a testimonial.

F2. General discussion re: referendum in January for library expansion and the BLA role in promoting the expansion and after approval. Marie has been asked to meet with public after the Town Annual Meeting on January 26.

F3. January/February events calendar distributed. Medicare program has been cancelled due to lack of interest.

F4. Discussion about setting up a Facebook page for the BLA. Jonathan Schwartz has been volunteered to set it up.

H. Old Business.

H1. Bag Sale reminder to contact Elaine Goucher at rg1600@aol.com if you can help. Sales will be on the last Saturday of the month. Elaine also needs plastic bags. Elaine has enough help for January sale, but needs help for Feb & Mar sales.

H2. Possible Tag Sale to coincide with Project Graduation Community sale in May……we need someone to head up a committee to work with Marie and Diana to sell unneeded stuff from basement and, if necessary, to get additional donations for selling ( could end up being pretty profitable fund raiser for building campaign). Further discussion at the March meeting.

I. New Business.

I1. Community Appeal Action Committee – Discuss what can be done to promote the referendum and information about the expansion. Sara LoPresti will design a flyer. The mailing labels all printed but we can’t send out a flyer until the dates are finalized.

J. Meeting adjourned at 3:19 pm.

Jonathan Schwartz, Secretary


December 10, 2014

A. The meeting was called to order at 1:34 PM by Anne Walluk. In attendance were Marie Spratlin Hasskarl, Sandy Hierl, Sandy Mazeau, Len Berton, Edward Krewalk, Jon Schwartz, Nancy Monahan, Anne Walluk, Nancy Winter.

B. Correspondence: none.

C. Approval of Secretary’s minutes of November 12, 2014.C1. Motion to accept corrected minutes by Sandy Mazeau, second by Nancy Winter, vote unanimous.

D. Treasurer’s Report.
D1. Total library expenses to date are below budget.
D2. Sandy Mazeau; draft budget for 2015 will be presented at the March meeting. (Comments redacted).
D3. Motion to approve the treasurer’s report by Sandy Hierl, second by Nancy Monahan, vote unanimous.

E. Webmaster’s Report.
E1. Len will put information about the library expansion on the BLA web page.

F. Library Director’s Report.
F1. December/January events calendar distributed.
F2. General discussion re: referendum in January for library expansion and the BLA role in promoting the expansion and after approval.

H. Old Business.
H1. Report from 50 Years Strong celebrations: Report from the celebration committee received. Thanks to donations, cost to BLA was only $420.
H1. Pie sales: 32 bakers, 93 pies, $1309 total taken. Future sales will be on the last Saturday before Thanksgiving.
H2. Report from Holiday Book Sale: $564 made.
H3. End of the Year letter: Going to people who have not donated in the past year. Includes mention of expansion. Members asked to stay to stuff envelopes after meeting.
H4. Bag Sales. Volunteers needed for sales in Jan, Feb, Mar. Three people needed per sale.
H5. Tag sale in spring in conjunction with Project Graduation. Old card catalogs and other objects in basement.

I. New Business.
I1. Community Appeal for Expansion. Members of BLA can promote the expansion plan. Marie will be sending out a town-wide mailing.

J. Meeting adjourned at 2:54 pm.

Jonathan Schwartz, Secretary

 

November 12, 2014

A. The meeting was called to order at 1:35 PM by Anne Walluk. In attendance were Marie Spratlin Hasskarl, Sandy Hierl, Sandy Mazeau, Len Berton, Edward Krewalk, Jon Schwartz, Pat Small, Pat Miller, Nancy Monahan, Anne Walluk, Nancy Winter, guest Liane Walker.

B. Correspondence: Received Friends of Watertown Library newsletter.

C. Approval of Secretary's minutes of October 10, 2014.
Motion by Sandy Hierl to accept corrected minutes, second by Sandy Mazeau, vote unanimous.

D. Treasurer's Report.
D1. Anne Walluk has an end-of-year letter to be sent to those who have not donated this year to date.
D2. Investments at Vanguard have produced 14% increase this year.
D3. Currently under budget for the year.
Motion to approve the treasurer's report by Pat Small, second by Pat Miller, vote unanimous.

E. Webmaster's Report.
E1. SignUp Genius has forms set up for the book sale and pie sale.

F. Library Director's Report.
F1. Marie presented the November/December events calendar.
F2. Report on meeting with John Chrastka of EveryLibrary.org. BLA will not be forming a Political Action
Group for the upcoming referendum. After the referendum other methods of fundraising will be needed. An
informational flyer will be prepared to send out before the referendum. Motion by Sandy Mazeau to spend up to
$2,000 to prepare and mail the flyer. Second by Jon Schwartz. Unanimous.

G. Anniversary Committee.
G1. 95 registered attendees.
G2. There will be an informational display about the planned changes to the building.
G3. Volunteers needed to set up after 5 on Friday.
G4. There will be a wine table. Jenny Mantel will be assisting. There will be white wine tabs for names and
gold tabs with names on for Gold Members
G5. Tea cup auction: Drawing will be at 9:30pm. Winners not in attendance will be phoned. $10 for 12 tickets,
$20 for 25 tickets.
G6. There will be a signup form for new volunteers and members of the BLA.

H. Old Business.
H1. Pat Small is investigating the purchase of a sign for the Center School (the small red building in the center
of town).

I. New Business.
I1. Book Sale December 6. Need volunteers to set up Friday and run sale Saturday, and decorations. SignUp
Genius is ready for signups.
I2. Need volunteers for pie sale November 22. SignUp Genius is ready for signups. Need more pies also.
I3. Marie discussed future fundraising campaigns. She wants a Committee for Fundraising.

J. Meeting adjourned at 2:56 pm.

Jonathan Schwartz, Secretary

 

October 8, 2014

A. The meeting was called to order at 1:35 PM by Anne Walluk. In attendance were Marie Spratlin Hasskarl, Sandy Hierl , Len Berton, Edward Krewalk, Jon Schwartz, Pat Small, Anne Walluk, Nancy Winter, guest Liane Walker. Nancy Monahan arrived at 1:55 pm.

B. Correspondence: Received mail from Len re: renewing web domain registration.

C. Approval of Secretary's minutes of September 10, 2014.
Motion by Sandy Hierl to accept, second by Pat Small, vote unanimous.

D. Treasurer's Report.
D1. Handout from Sandy Mazeau. Sandy not in attendance.
D2. Bag sale results reported by Elaine Goucher as $445.00.
D3. Materials and programs lines near maximum budgeted amount.
D4. Suggested that Helen Sullivan donation to be used for a permanent sign outside of the schoolhouse. Motion
by Pat Small, second by Len Berton, vote unanimous.
Motion to approve the budget by Pat Small, second by Sandy Hierl, vote unanimous.

E. Webmaster's Report.
E1. Amazon Smile account has been created. Association will receive 0.5 percent of purchases if people sign in
to smile account.
E2. Appetizer signup has been created on SignUp Genius web site.

F. Library Director's Report.
F1. Marie reports there will be a meeting tonight with BOS and BOF to discuss a reduced size for the
renovation of the library.
F2. John Chrastka of EveryLibrary.org is an advocate for libraries and will be at the University of Hartford on
October 24. Marie would like to have him come to Burlington the day before to discuss what he could do to
help us raise funds for the renovation.
F3. Marie presented the October/November events calendar

G. Anniversary Committee. There will be a meeting on October 16 at 9:00 am at the Library.
G1. Permit for raffle is being processed.
G2. Need volunteers for decorations and dance floor. Anne has ordered plates and napkins.
G3. Sandy Hierl is doing mailing labels to specifically invite BOS, BOF, past members of board, major donors, etc. to the number of 250 invitations. The event will be open to the public as well.
G4. Volunteers needed to get coffee etc. Marie has offered.
G5. Have booked magician Danny Diamond for children on November 22, the same day as the pie sale.
G6. Pat Miller and Pat Small will organize membership table.
G7. Need volunteers for Nancy's pie sale in community room. TAC will be helping.

H. Old Business.
H1. Insurance. Pat Small met with Jim Hunt to review the existing policies. He feels that the current coverage is
adequate. He has found competitive policies. It is his opinion that the association does not need special coverage
for the anniversary event. Our current policies have been paid.

I. New Business.
I1. Marie has applied to Main Street for a grant to run a monthly workshop for parents of teenagers.

J. Meeting adjourned at 2:35 pm.

Jonathan Schwartz, Secretary

September 10, 2014

A. The meeting was called to order at 1:35 PM by Anne Walluk. In attendance were Marie Spratlin Hasskarl, Edward Krewalk, Nancy Monahan, Pat Miller, Jon Schwartz, Pat Small, Anne Walluk, Nancy Winter. Jenny Mantel visited as a liaison to the book sale committee. Len Berton arrived at 1:53 PM

B. Correspondence:
State of CT filing notice. Anne will take care of this.
Insurance. Anne has been trying to contact the insurance company re: event insurance. Received notification of large increase in premium. Anne is trying to contact someone who can follow up on this. Members discussed cancelling with Bearing Star and contacting Jim Hunt for a new policy.

C. Approval of Secretary's minutes of April 9, 2014.
Motion by Pat Miller to accept, second by Pat Small, vote unanimous.

D. Treasurer's Report.
Sandy Mazeau is not in attendance. A spreadsheet of the current finances was provided, and Sandy will report at the next meeting.

E. Webmaster's Report.
Len Berton reports that there have been many changes to the web site since last spring. There is a Signup Genius link to sign up for 50th anniversary party attendees, a pdf of the newsletter, dates for fall and winter book sales, the updated dates of the terms of the current board members, and the new mission statement. MailChimp has 174 good email addresses for email newsletters.

F. Jenny Mantel Report on Book Sale Committee.
Elaine Goucher has taken over as chair and has reorganized the committee. There have been bag sales once a month and these will be replacing the semi-annual 3-day sales. Elaine Eberhart is working to price books and set up for the holiday sale. Janet Schwartz has brought some old books to an auction house and has been trying to sell some of the more valuable books online. Holiday book sale scheduled for December 6. Volunteers will be needed for 1 pm - 4 pm on December 5 to help set up.

G. Library Director's Report.
Marie shared a photo of the Library's tent at Tavern Day. The expense of the tent purchase was approved by the board by electronic vote over the summer. Marie handed out the latest event calendars. She reviewed the latest plans for the library expansion, resulting from the BOF cuts to the budget. There will be a meeting of the Bonding Commission September 17, 2014 where the funding of the expansion will be discussed.

H. Anniversary Committee.
October 15 is the deadline to get the anniversary party organized. Confirmed that there will be a strolling magician. Invitations are being designed. A joint meeting of all board members plus the anniversary committee will be scheduled for October. Members will be asked to bring food.

I. Pie Sale.
The pie sale will be on November 22 this fall. Nancy Winter will be requesting pies and people to help at the sale. A magician will be contacted to perform during the sale. Pat Miller and Pat Small offered to man a membership table.

J. New Business.
Motion by Pat Miller, second by Nancy Monahan, to sign up for the Amazon Smile program. Vote was unanimous.
Tag Sale. Anne reports that there is a lot of old equipment in the basement that could be sold as part of the Project Graduation tag sale in April.

K. Meeting adjourned at 3:11 pm.

Jonathan Schwartz, Secretary

MEETING: APRIL 9, 2014

Call to order: 1:35 p.m. by Anne Walluk
Attendance: Berton, Hasskarl, Krewalk, Mazeau, Monahan, Schwartz and Walluk
Absent: Hierl, Mantel, Merriman, Miller, Small and Winter

Correspondence: A letter was read from Nancy Winter stating, with regrets, that she will be unable to do the Black Forest Sale in February, 2015. A get well card was sent from the Board. A get well card was passed to sign for Ted Shafer.

Secretary: A motion to approve the March, 2014 minutes by Walluk and seconded by Krewalk. Approved.

Treasurer: Mazeau informed the board that the CT sales tax was filed and paid. A discussion on the Capital Endowment Funds was held; the amount, history and description as of May, 2014 and a handout was passed. Year end donor requests were very successful. A motion to approve the report was made by Schwartz and seconded by Walluk. Approved.

Webmaster: Annual meeting dates are on the web page. A SignUp Genius for the book sale was set up. 157 email addresses are on the starting list. Out of 200 donors, the hit count since the last meeting was 107. Webpage will show May 16th for the annual meeting. Sign-up Genius will be set up.

Library Director: ILS (Integrated Library System) in June 2014. Hours of library will be modified for staff training. April 17th is the next Friendly's fundraiser date. Highlights of programs for the remainder of
April and May were shared.

Anniversary Committee: Walluk shared a handout of the meeting on April 1, 2014 50th Anniversary Party. 4 theme baskets were discussed and their contents. The slogan of Fifty Years Strong placed on the center of surrounding cupcakes will be the dessert. A suggestion of making a paper ring to mark the wine glasses was mentioned.

Old Business: More volunteers are needed to sign up for the book sale April 24 - 26. All friends and neighbors should be invited to sign up.

New Business: The mission statement proposed for Bylaws amendment at the annual meeting: "The mission of the BLA, "Friends of the Library," is to support the BPL, its services and programs by advocating public support and use of the library and by generating assistance and revenue through volunteer involvement". Motion to approve by Mazeau and seconded by Krewalk. Approved.

Nominations for officers were discussed: Walluk agreed to stay on as President for one more year; Secretary: Jon Schwartz; Vice-President: Len Berton. Krewalk, Berton and Monahan agreed to another 3-year Board term, but Jenny Mantel has decided not to continue. However, she still intends to play an active role in the book sale efforts.

The meeting was adjourned at 2:50 p.m.

Respectfully submitted,
Nancy Monahan


MEETING: MARCH 12, 2014

Call to order: 1:33 p.m. by Anne Walluk
Attendance: Berton, Hasskarl, Hierl, Krewalk, Mazzeau, Miller, Schwartz, Small, Walluk
Absent: Mantel, Merriman, Monahan, Winter Guest: Liane Walker

Correspondence: Walluk received the annual notice for our bulk mailing permit. The fee has increased to $220. It was $200 last year. Walluk received notice of the FOCL Boot Camp on April 26. The main topic is 3D printers in the library. She shared a copy of an ad for our book sale printed courtesy of an area accountant. Thank you notes have been written for all the donations received in memory of Ted Scheidel, and the family has also received letters about these donations.

Secretary: A motion to approve the February 2014 minutes was made by Small, seconded by Miller. Approved
Walluk noted that the Nov. 13, 2013 minutes indicated she was present, but she was not. Those minutes will reflect that correction.

Treasurer: Mazzeau informed the board that over the past 20 years the BLA has taken in about $413,000 in contributions. The draft budget now reflects final bake sale total of $757. We have had 16 donors so far this year. Total assets are about $110,000. Some bookkeeping procedures, in particular for designated donations, were discussed, and Mazzeau will have a final budget ready for the Annual Meeting.
Motion to approve treasurer's report Hierl, second Small. Approved

Webmaster: The bake sale results and thank you to bakers and volunteers was posted, as were the approved January minutes. The free book announcement was removed and will be reposted. On the online donation page volunteer topics were changed to match the donation envelope. There were 139 new hits since the last meeting.
We are in the process of gathering email addresses and an email will be sent to members with an opportunity to opt out of future emails. It was decided to use Mail Chimp, and Berton offered to take charge of this.

Library Director: Hasskarl reported that the library budget will be presented to the Board of Finance at the end of the month. The board and architect will be meeting with the Board of Finance and Board of Selectmen to discuss the library expansion. At some point after that, there will be a public meeting to let residents know about the plans. This will be an informal meeting, not a public hearing. March 20th is the next Friendly's fundraiser date. Highlights of programs for the remainder of March and April were shared.

Anniversary Committee: Walluk shared written notes from the February 24 committee meeting. The event will be in the April newsletter. A budget for the event was determined with a final total of $1500. Winter will work on the food portion with a budget of $400-500, and Small is working on auction baskets with a budget of $150. The committee will meet again on Tuesday, April 1, at 9 a.m. in the library.

Old Business: Book give away and bag sales are going well. The newsletter and remittance envelope will be ready to go to print by the end of the month. Walluk will solicit help to stuff and fold the newsletters in April.

New Business: Walluk is setting up a nominating committee to present a slate at the April meeting. Small will be working with her on the committee. We will need the positions of president, vice president, and secretary filled.

The meeting was adjourned at 3:08.

Respectfully submitted,
Sandra Hierl
Secretary

MEETING: FEBRUARY 12, 2014

Call to order:  1:33 p.m. by Anne Walluk

Attendance: Berton, Hasskarl, Hierl, Mazeau, Miller, Small, Walluk, Winter  Absent:  Krewalk, Mantel, Merriman, Monahan, Schwartz   Guest: Theresa Erikson

Theresa Erikson gave an overview of an upcoming monthly publication which will be sent to households in Burlington and Harwinton. It will be a magazine format, will be free, and will feature stories of local interest as well as paid advertisements from local businesses. She is currently working on getting more ads from Burlington businesses. Each issue will feature calendars of upcoming events of interest.  She is hoping each town will have its own page. Content for the April issue is due 3/15.  

Correspondence: Walluk shared the latest FOCL newsletter.  She also shared news that Ted Scheidel left historic documents to the BLA  as well as $5000 to help preserve the collection.  

Secretary: There were two corrections to the minutes: Jeanne LeBlanc’s name as well as rewording the information regarding the library being open to receive baked goods on 2/7/14. Motion to accept the minutes as corrected Miller, Second Berton.  Approved  

Treasurer: Mazeau reported that we can withdraw a gain of $470 from Main St. or can reinvest it. After discussion, Mazeau moved to take the money, seconded by Miller. Motion was approved.  The year end tax return has been completed.  A final copy of assets as of 12/31/13 was given, showing net assets of $110,099.34. A discussion was held concerning online access to the checking balance as well as signatories on checks. Small made a motion to add Miller as a signatory on the checking account, second by Mazeau. Motion was approved. Hierl was asked to write a letter on BLA letterhead to the effect that this decision was approved at our meeting and to update the list of officers with the bank.

The 2014 Draft budget was presented.  Mazeau highlighted some of the memorial monies, noted bake sale money of $620, and indicated that the cat’s meow is now making money with each sale.

Motion to accept report Winter, second Miller.   Approved.  

Webmaster: December minutes have been posted, information updated on the used book giveaway, and sign up genius set up for the February bake sale. It was noted that only 2 people signed up via sign up genius.  There were 103 hits since the last meeting.  

Library Director: Hasskarl shared the February-March calendar. She shared information about the draft budget submitted in the amount of $318,997. She and the board will meet with the Board of Finance and Board of Selectmen on 3/26.  February 20th is the next Friendly’s fundraiser. Figures were also shared on the current museum passes.  

Old Business: Newsletter—Ann Mazeau and Anne Walluk met with Jeanne LeBlanc who will be working on the newsletter. Birthday Party---Next planning meeting Feb. 20, 6:30 p.m. at the library.

Make a Difference Day---It was decided there will not be a special day this year. It is hoped a town calendar will be developed that would link to the town website. Next meeting 2/20 at 7 p.m.

Bake Sale: 26 bakers helped. 84 items sold for a total of $620 on Saturday with a few additional sales bringing the current total to $659. Winter is hoping to sell a few more items. 

New Business:  None  

The meeting was adjourned at 3:07

Respectfully submitted, Sandra Hierl, Secretary

MEETING: January 8, 2014

Call to Order: 1:34 p.m. in Anne Walluk Community Room

Attendance: Berton, Hasskarl, Hierl, Krewalk, Mazeau, Miller, Schwartz, Small, Walluk, Winter

Absent: Mantel, Monahan, Merriman

Correspondence: Walluk acknowledged the resignation of board member Jennifer Lotstein. Theresa Erikson is beginning a new magazine for residents of Burlington and Harwinton. It will be mailed to residents, and she has offered to include BLA information.

Secretary’s Report: Hierl noted omissions to attendance on copy. Small made a motion to approve with corrections, seconded by Mazeau. Approved with corrections

Treasurer’s Report: Mazeau reported that he will be receiving statements from Torrington Savings Bank. Farmington Savings Bank CD is maturing on January 15th and he asked Len to check new rates. He filed the sales tax return and paid $1 due. Paypal took in $470 in donations for a cost of $35. All invoices have been paid. Vanguard money market fund and $8000 from savings were moved into a $40,000 15 month CD at Torrington Savings. The final 2013 budget will be completed as soon as all year-end interest statements are received. Miller made a motion to approve moving the landscape budget to the books budget. Winter seconded. Approved.
We received $2900 at year end for a total of 226 donors for the year. Of the approximately $35,500 budgeted, we spent approximately $32,330.   A draft of the 2014 budget was presented and discussed. We will vote on this at the next meeting.

Webmaster’s Report:  Approved November minutes were posted, a thank you write up for volunteers for the December book sale was posted, upcoming events were updated, the home page was cleaned up, Jennifer was removed from the board page and a position was indicated as “open.” Tuesday book giveaway dates were updated. There were 68 hits last month.

Library Director’s Report: Marie updated the board on some upcoming programs; Feb. 1 is “Take Your Child to the Library” day. The Friendly’s fundraiser for December only netted $3.95, but it was decided to try for another three months. Next date for Friendly’s is Thursday, Jan. 16. The Valley Press is not being delivered to the library. They would welcome a copy if someone has one to donate. Sara LoPresti is planning a Tween sleepover for March or April, Summer Reading program will be the “Magic of Science,” Marie is working on the budget.

Anniversary Committee: Walluk handed out copies of notes from the last meeting. The date selected is Nov. 14, 2014, from 7-10 p.m. and will be adults only. A jukebox has been rented, and there are volunteers for food and other jobs. We will think about a separate event for children. We will be auctioning/raffling off a few themed baskets. It is unclear whether this would qualify as a fundraiser that would allow us to have beer and wine. Marie will check on this.

Old Business: Black Forest Bake Sale will be held Saturday, Feb. 8. Winter needs help setting up and pricing on the 7th after 1:30, and she needs help at the sale from 9-2. Bakers will be able to drop off items at the library Friday until 6 p.m. Berton will set up sign up genius for bakers.

New Business: Newsletter—Jean Leblanc will put together the newsletter. She will include information about the 50th birthday celebration as well as the April book sale. Also included will be the date of the annual meeting, information about the town-wide “Make a Difference” day that is being planned for the first weekend in May, and an article seeing if there is a need for residents to have books delivered to them.

Make a Difference in Burlington Day-a volunteer meeting is being held at BHS on Jan. 16 at 7 p.m. Burlington Bell Community Fund is spearheading this effort. 

Adjournment: 3:16 p.m.