Minutes
of the Regular Meeting of the Burlington Library Association
December 13, 2017
1.
The meeting was called to order
at 1:30 PM by Pat Miller. Present were members
Len Berton, Marie Spratlin Hasskarl, Sandy Hierl, Mary Ann Labadia, Sanford
Mazeau, Pat Miller, Nancy Monahan, Georgia Riberdy, Jonathan Schwartz, Pat
Small, Kristen Williams, Nancy Winter.
2.
Correspondence
2a.
None.
3.
Acceptance of November 2017 Minutes.
3a.
Motion to accept the November minutes by Pat Small, second by Nancy
Monahan. Vote was unanimous.
4.
Treasurer’s Report.
4a. Budget spreadsheet submitted by Sandy Mazeau.
4b.
Status of income vs. expenses.
4c. 2018 budget – town budgets will have a 0% increase for the next
year.
4b.
Motion to accept the treasurer’s report by Pat Small, second by
Georgia, vote was unanimous.
5.
Library Board and Directors Report
5a. Sandy Hierl:
Discussion about memorial for Bob Merriman.
5b.
Marie Spratlin Hasskarl: Update
on construction.
6.
Library Grand Re-Opening
6a.
Volunteers needed.
6b.
Suggestions for party. The grand reopening will be on January 21, snow
date January 28. Marie expects that
it will cost
about $1,500.00 of BLA funds. Motion
to spend the money for the party/fundraiser made by Jonathan Schwartz, second by
Len Berton, vote was unanimous.
7. New Business
7a.
Possibly joining other town non-profits in the charity chili cookoff.
7b. Marie is
requesting funds for a locking cupboard for the office. This will be taken from
funds the BLA has set aside to purchase furniture for the library.
7c. Marie
would like some more ‘Cat’s Meow’s to sell.
Meeting adjourned at 3:14 pm.
Jonathan
Schwartz, Secretary
Minutes of the Regular Meeting of the Burlington
Library Association
November 8, 2017
1. The meeting was called to order at 1:30 PM by Pat Miller. Present were
members Len Berton, Bill Butler, Marie Spratlin Hasskarl, Sandy Hierl, Mary Ann
Labadia, Sanford Mazeau, Pat Miller, Nancy Monahan, Jonathan Schwartz, Pat
Small, Kristen Williams, guests Mary Peterson, Paul Popovitch, Anne Walluk.
2. Mary Peterson: discussion concerning an event/memorial for great uncle Bob
Merriman's 100th birthday on July 31. Suggestions include a granite bench
outside the Community Room, some sort of event at the BLA annual meeting.
3. Presentation about fundraising by Paul Popovich. Discussed SHOP.COM, a
multi-level marketing program. Shopping through SHOP.COM results in a donation
to the library.
4. Kristen: update on FaceBook: Currently we have 175 followers, 88 of whom
live in Burlington. Kristen submitted a report with data concerning age,
location, and timing of people reached, as well as suggestions for increasing
engagement.
5. Correspondence
5a. None.
6. Acceptance of October 11, 2017 Minutes.
6a. Corrections: Kristen Williams was not in attendance. Typo in 8a. Spelling
Tamara.
6b. Motion to accept the October 11 minutes as corrected by Len, second by Pat.
Pat Miller & Kristen & Sandy Hierl abstained, all else voted in favor.
7. Treasurer's Report.
7a. Budget spreadsheet submitted by Sandy Mazeau.
7b. Motion to accept the treasurer's report by Nancy Monahan, second by Sandy
Hierl, unanimous.
8. Library Board and Directors Report
8a. Marie Spratlin Hasskarl: Update on work on library. Marie suggests January 6
for grand re-opening party with a snow date of January 13 and is asking for a
committee to arrange it.
9. New Business
9a. Suggestion from Jonathan Schwartz that the new building be named the
'Burlington Public Library and Community Center' to more accurately reflect the
value of the building to the community.
Meeting adjourned at 3:20 pm.
Jonathan Schwartz, Secretary
Minutes of the Regular Meeting of the Burlington
Library Association
October 11, 2017
1. The meeting was called to order at 1:34 PM by Len Berton. Present were
members Marie Spratlin Hasskarl, Mary Ann Labadia, Nancy Monahan, Georgia
Riberdy, Jon Schwartz, Pat Small, Nancy Winter.
2. Correspondence
2a. None
3. Acceptance of September 13, 2017 Minutes.
3a. Motion to accept the September 13 minutes by Pat Small, second by Nancy
Monahan, vote unanimous.
4. Treasurer's Report.
4a. Budget spreadsheet submitted by Sandy Mazeau. This year fundraising is
higher than last year by about $5,000.
4b. Motion to accept the treasurer's report by Jon Schwartz, second by Georgia,
unanimous.
5. Library Board and Directors Report
5a. Marie Spratlin Hasskarl:
. Paul Popovitch, local resident, wishes to speak to the BLA about sustainable
fundraising. He will be invited to the November meeting.
. Mary Peterson wants to do an event or create a memorial for Bob Merriman's
100th birthday.
. Childrens' and Teens' sides of library are ready for shelving and books.
. Library is doing "Meet the Candidates" at the High School on 10/23.
6. Tavern Day Report
6a. Mary Ann Labadia reports that Tavern Day activities were successful. The
"memory jars" attracted favorable attention.
7. Fundraising
7a. Marie reports that the "wall signing" campaign has brought in
about $6,000 so far.
8. Old Business
8a. Ann Mazeau Recognition - Nancy Winter reports that she has ordered a plaque
similar to Ann Walluk's plaque for $1,200. Tamara was pleased with a bouquet
given to her.
8b. Library Grand re-opening: suggestions for party, ceremony planned? Date to
be determined at next meeting.
8c. Insurance policies - Pat Small reports they have been renewed and are paid
up through October 2018.
9. New Business
9a. None
Meeting adjourned at 2:05 pm.
Jonathan Schwartz, Secretary
Minutes of the Regular Meeting of the Burlington
Library Association
September 13, 2017
1. The meeting was called to order at 1:30 PM by Pat Miller. Present were
members Len Berton, Bill Butler, Marie Spratlin Hasskarl, Sandy Hierl, Ed
Krewalk, Mary Ann Labadia, Sanford Mazeau, Pat Miller, Nancy Monahan, Georgia
Riberdy, Jonathan Schwartz, Pat Small, Kristen Williams, Nancy Winter, guest
Cathy Rowe. Absent: Liane Walker.
2. Correspondence
2a. From Anne Walluk: She is State statutory agent, and we need to change it.
2b. From Anne Walluk: Request for volunteers to remove BLA signs, etc from her
house before November 1 -
2c. Renewals: Friends Of Connecticut Libraries - done; 2 insurance policies -
3. Acceptance of April 12, 2017 Minutes and July 19, 2017 Minutes as
corrected.
3a. Motion to accept the April 12 minutes by Sandy Hierl, second by Georgia
Riberdy, vote unanimous.
3b. Motion to accept the July 19 minutes as corrected by Jonathan Schwartz,
second by Georgia Riberdy, vote unanimous.
4. Treasurer's Report.
4a. Budget spreadsheet presented by Sandy Mazeau. Discussion re whether all
donations make the donor a member.
4b. Motion to accept the treasurer's report by Pat Small, second by Nancy
Winter, unanimous.
5. Library Board and Directors Report
5a. Marie Spratlin Hasskarl: Preparing to close the library for 2+ weeks for
renovation. There is a sign where donors can add
their name. Books need not be returned if due, until after the library reopens.
Three staff members have left at the end of the summer.
5b. Sandy Hierl: Board voted to name the new community room as the Anne Walluk
room, and the history room after Ann Mazeau. The community room will be open
before and after regular library hours. Board is setting policies for use of
space in library.
6. Tavern Day - Volunteers needed!!
6a. Need more volunteers. Mary Ann Labadia reports that the library will have
available "memory jars" with ribbons, stickers, etc. Children will
label the jar and take it home to fill.
7. Fundraising
7a. Brief overview of campaign. Concern that fundraising forms have not been
received in mail. An email will be sent out immediately for the wall and canopy
signing campaigns.
8. New Business
8a. Recognition of Ann Mazeau's efforts in the history room. Nancy Winter will
purchase a plaque.
8b. Library Grand re-opening: suggestions for party.
Meeting adjourned at 3:21 pm.
Jonathan Schwartz, Secretary
Minutes of the Special Meeting
July 19, 2017
1. The meeting was called to order at 2:40 PM by Pat Miller. Present were
members Len Berton, Bill Butler, Georgia Riberdy, Ed Krewalk, Marie Spratlin
Hasskarl, Nancy Winter, Pat Small, Sanford Mazeau, Sandy Hierl, Nancy Monahan,
Guest Elle Parente
2. Determination of the distribution of $50,000 pledged and future funds for
the capital campaign
2a. Proposal presented; a list of items to be purchased with the $50,000 was
presented.
Motion to accept the proposed list made by Pat Small, seconded by Ed Krewalk
Discussion: Marie presented a list of items totaling $50,000. Nancy Winter
proposed that the money be given to the town so that Marie could decide how to
spend it. Vote: Failed; tied vote
2b. A motion was made by Pat Small that the $50,000 be given to the town and
spent at Marie's discretion.
Motion amended by Sandy Mazeau, adding that a spreadsheet with the distributions
would be provided by Elle after the funds were spent. Seconded, Bill Butler.
Passed, unanimous.
2c. Discussion of the designated funds available. A motion was made by Pat
Small authorizing the distribution of the designated funds not to exceed
$17,000. Seconded, Bill Butler Vote: Passed, unanimous.
Questions concerning memorial donations need to be resolved before determining a
final amount.
- Nancy W will determine how the memorial donations for her mother will be
spent.
- Marie will contact the Purcell family concerning the Marie Purcell memorial
donations
- Pat M will forward copies of the Main Street letter concerning the
garden/patio/Bob Merriman donation
3. Review of cash balance.
3a.Bill Butler made a motion that we authorize Len Berton and Sandy Mazeau to
decide the specifics of how the funding will be accomplished. Seconded by Pat
Small Vote: Passed, unanimous.
4. Discussion of fund raising strategies.
4a. Bill made a motion that the fund raising committee have a simple plaque on
the wall recognizing 3 levels of donations; the donation levels and type of
plaque to be determined by the committee. Seconded, Sandy Mazeau Voted. Passed,
unanimous.
4b. Discussion of e-brochure vs. direct mail.
4c. Discussion of donations for signing columns before sheetrock is
completed; preview of construction for donors.
5. New Business
5a. None
Meeting adjourned. 4:20
Patricia L. Miller, President
Minutes of the Regular Meeting of the Burlington
Library Association
April 12, 2017
1. The meeting was called to order at 1:30 PM by Pat Miller. Present were
members Len Berton, Bill Butler, Marie Spratlin Hasskarl, Sanford Mazeau, Pat
Miller, Nancy Monahan, Georgia Riberdy, Jonathan Schwartz, Kristen Williams
guest Children's Librarian Laurie Meheran.
2. Correspondence
2a. None
3. Acceptance of March 8, 2017 Minutes as corrected.
3a. Motion to accept the minutes by Georgia, second by Bill, vote unanimous.
4. Treasurer's Report.
4a. Budget spreadsheet presented by Sandy Mazeau.
4b. We have received an additional $200 from the Land Trust.
4c. Motion to accept the treasurer's report by Georgia, second by Nancy Monahan,
unanimous.
5. Library Board and Directors Report
5a The field trailer is on site, and another trailer will be arriving for use by
the library staff during construction. Dwight Harris is providing space on his
property for the trailers.
5b. Marie described the phases of construction. It is estimated that
groundbreaking will be on April 24 and construction will be complete by the end
of October.
6. Membership
6a. We have received a lot of response from the mailing. Sandy will process the
checks and report.
7. Annual Meeting
7a. Annual meeting will be held May 19 at 7:30pm. The meeting will be held at
the Elton Tavern.
7b. Sandy Mazeau will be presenting the budget. Len will present the change to
the by-laws. Marie will present the building plans.
8. Fundraising
8a. Discussion with Laurie Meheran about raising funds for the renovated
children's room. Possibility of sending home flyer with school children, asking
for larger donations with recognition plaques. Or rather than a plaque, take
photo of kid giving money and put it on a monitor or a poster.
8b. Capital Fund letter: Discussion of plaques, and the increasing need for room
for them if we continue. Decided that plaques are not desired.
8c. Discussed directed fundraisers for specific needs.
8d. Programs for fundraising: miniature golf in the library, etc.
8e. Have a grand opening party for capital donors only?
9. Old Business
9a. The new web site will be developed in October.
9b. The schoolhouse sign has been designed and is being constructed.
10. New Business
10a. None
Meeting adjourned at 3:10 pm.
Jonathan Schwartz, Secretary
March 8, 2017
1. The meeting was called to order at 1:30 PM by Pat Miller. Present were
members Len Berton, Bill Butler, Marie Spratlin Hasskarl, Sandy Hierl, Ed
Krewalk, Mary Ann Labadia, Sanford Mazeau, Pat Miller, Georgia Riberdy, Jonathan
Schwartz, Pat Small, Kristen Williams.
2. Correspondence
2a. Letter from Main Street Foundation to acknowledge our receipt of $800.
2b. Announcement of meeting of Regional Friends in Farmington on March 21.
3. Acceptance of February 8, 2017 Minutes as corrected.
3a. Motion to accept the minutes by Georgia, second by Sandy Hierl, unanimous.
4. Treasurer's Report.
4a. Budget spreadsheet presented by Sandy Mazeau.
4e. Motion to accept the treasurer's report by Georgia, second by Kristen,
unanimous.
5. Library Board and Directors Report
5a. Working on the summer reading program.
5b. Downs construction has accepted bids from subcontractors for the renovations
and is reviewing them.
6. Review of Bylaws
6a. Having reviewed the revised bylaws, motion to approve by Mary Ann Labadia,
second by Sandy Mazeau,
vote was unanimous.
7. Membership
7a. A letter will be sent by Pat Miller for the annual membership renewal drive.
7b. The annual meeting will be held on Friday, May 19 at 6:30 PM. Location to be
determined.
8. Fundraising
8a. Capital campaign. General discussion of how to proceed.
9. Old Business
9a. Review of insurance coverage for Directors.
10. New Business
10a. None.
Meeting adjourned at 2:55 pm.
Jonathan Schwartz, Secretary
February 8, 2017
1. The meeting was called to order at 1:30 PM by Pat Miller. Present were
members Len Berton, Marie Spratlin Hasskarl, Sandy
Hierl, Ed Krewalk, Sanford Mazeau, Pat Miller, Georgia Riberdy, Jonathan
Schwartz, Pat Small.
2. Correspondence
2a. Letter from Marie thanking the BLA for financial assistance with the new
website.
2b. Advertisement for a “Declutter Your Life” program.
3. Acceptance of January 11, 2017 Minutes as corrected.
3a. Motion to accept the minutes by Georgia, second by Sandy Hierl, unanimous.
4. Treasurer’s Report.
4a. Sandy Mazeau presented a spreadsheet listing assets totaling $134,555.93 and
approved expenditures of
$72,060.00.
4b. Sandy presented a spreadsheet with the proposed 2017 budget. Given the
upcoming renovation of the library,
expenditures are not known exactly.
4c. Capital campaign letter would be sent out after the final building estimate
is received.
4d. Main Street wants to know if we want the annual distribution of $800. Motion
by Pat Small, second by Georgia,
unanimous to accept the money.
4e. Motion to accept the treasurer’s report by Pat Small, second by Sandy
Hierl, unanimous.
5. Library Board and Directors Report
5a. Blog has been updated with a map of the proposed renovations.
5b. State budget means that the State will be providing less money to
Burlington, which will mean less money to the
library.
5c. Library is considering receiving mail here instead of at the post office.
5d. Summer programs: Laurie Meheran reports that we have received 2 months of
donated gymnastics classes and a
free month of children’s art programs in 2017. Theme this summer is “Build a
Better World” for all ages. Intent
is to involve children in raising additional funds for the renovation while
earning prizes for reading. Requests
that the BLA investigate having a paypal reader available during events for
immediate donations, and also the
option for repeating donations (monthly/yearly). Set a goal with a “thermometer”
showing amount raised.
6. Membership
6a. Members seem to like changing to “$25, $50, $100, other” donation
levels, without labels plus a “life”
membership at $300. Motion by Pat Small for new envelopes and website membership
page without membership
levels other than “life” and suggested donations of $25, $50, $100, and
other, with $300 for life. All donations
result in becoming a member. Second by Sandy Hierl.
6b. Pat Miller wants to clean up the donation envelopes by removing donation
categories. BLA members suggest
that people may want to designate use of donations. Perhaps “Please use my
donation for: Greatest Need__, or
Specifically for ____”.
6c. Annual meeting must be published at least 5 days in advance. This can be
accomplished by posting a notice on
the BLA website and Facebook page.
7. Review of Bylaws
7a. Made a final review of suggested modifications and will make a decision at
the March meeting.
8. Fundraising
8a. No action.
9. Old Business
9a. None.
10. New Business
10a. Tavern day planning meeting is February 22
Meeting adjourned at 3:27 pm.
Jonathan Schwartz, Secretary
January 11, 2017
MINUTES: We did not approve minutes due to lack of quorum.
TREASURER’S REPORT: There was no official report, but Sandy
Mazeau did send Pat Miller the following
information: Year to date we have raised $18,506.44 (same time last year
$17,494.07); Memorial donations
$1050; Contributors 128 (197 last year); Vanguard up 6.9%. A copy of the
treasurer’s report will be sent with the agenda prior to meetings so members
can review in advance.
DIRECTOR’S REPORT AND BOLD: An application was sent to the
Burlington Community Fund to help with
the funding for a new website. The interview will be held Thursday, October 13.
The application for the new building permit is currently being reviewed by a
code compliance officer. Anticipated groundbreaking is April 1.
At the November BOLD meeting the slate of officers Sandy Mazeau, President;
Sandra Hierl, Vice President; Jodi Kryzanski, Secretary; Craig Winter, Treasurer
will be presented for approval.
FUNDRAISING: Sara LoPresti proposed developing and selling
calendars with photos of sunsets outside the library. She would need $694.99 for
100 calendars. A discussion was held, but no vote could be taken. The biggest
concerns were the short time to sell 100 calendars and the upfront cost.